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A charity in the Esher area dedicated to supporting individuals and communities affected by substance misuse and addiction. They offer a range of services, including treatment programs, counseling, and educational initiatives, aimed at promoting recovery and improving overall well-being. Their efforts are focused on creating a healthier, safer environment for everyone involved.
This charity is looking for immediate support within the Accounts Payable function on a part-time temporary basis for up to 3 months. The role will be 21 hours a week, primarily one day in the office (after settling in), at a rate of £13 - £15 per hour.
Your new role
1. Maintain and update the Purchase Ledger, ensuring all information held is accurate.
2. Ensure invoices received from suppliers are valid.
3. Ensure that all direct debits have backup documentation.
4. Monitor the AP inbox daily.
5. Ensure invoices are approved by managers in a timely manner.
6. Post invoices and credit notes, ensuring correct coding.
7. Answer queries from suppliers and staff regarding statements, invoices, and payments.
8. Provide support to the finance team.
9. Ensure all transactions are matched.
10. Keep all filing up to date – including direct debits and payments.
11. Ensure all accounts payable activities comply with relevant financial policies and procedures.
12. Enter company invoices accurately.
13. Strengthen and develop relationships with vendors and suppliers through timely payments.
14. Assist with Rydoo (in-house employee expense system).
15. Assist in streamlining and improving the accounts payable process.
16. Manage cutoff procedures and inform FM of invoices to be accrued.
17. Assist with internal and external audits and related fieldwork.
18. Perform ad hoc duties as directed by FM and DF.
What you'll need to succeed
Experience and Qualifications:
Experience working as an accounts assistant within a finance team.
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