Responsibilities
The job holder will provide administrative support within the Offender Management administrative hub maintaining administration systems and servicing the local courts within specified timescales for the establishment. This is a rotational, non-operational job with no line management responsibilities.
Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
* Undertake the transactional activity associated with the Offender Management function. This includes processing the following paperwork ready for checking and onward transmission by the Hub Manager:
o Discharge Report / Pre-Discharge Report
o Bail applications
o Release on Temporary License (ROTL)
o Home Detention Curfew (HDC)
o Offender Assessment and Sentence Management (OaSys)
o Multi-Agency Public Protection Arrangements (MAPPA)
o Re-categorisation
o Sentence calculations, including conduct initial checks
o Appeals
o Violent Sex Offender Register (VISOR)
o Multi-Agency Risk Assessment Planning (MARAP)
o Adjudications
o Indeterminate Sentence Prisoners
o Parole applications
o Legal Correspondence
o License Applications
o Resettlement overnight Release
o Prisoner Fines
o Foreign Nationals/Deportation/Immigration
o Risk to Children/Safeguarding Children
o Harassment/Restraining Orders
o Category A administration
o Recall paperwork
o Public Protection
* Undertake other administrative tasks including:
o Organise, produce and maintain accurate records for area of work
o Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
o Complete monitoring returns for area of work
o Input requisitions on to the finance database and process requisitions for defined area of work
o Co-ordinate any awareness sessions for area of work
o Prepare paperwork for checking by Manager, conducting sentence calculations as required
o Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
o Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
o Collate information relating to relevant Service Delivery Indicators (SDIs)
o Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and/or from home. Some roles will not be suitable for Hybrid Working. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks. Some of MoJ's terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Standard terms and working hours: Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the HMPPS\' Flexible Working policy.
If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff. The Loan/Secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment.
You must ensure that any evidence submitted as part of your application, including your CV, statement of suitability and behaviour examples, are truthful and factually accurate. Please note that plagiarism can include presenting the ideas and experiences of others, or generated by artificial intelligence, as your own.
Security and Eligibility - Level of security checks required DBS Standard
Requirements and Behaviours
* An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
* Changing and Improving
* Communicating and Influencing
* Working Together
* Managing a Quality Service
* Delivering at Pace
Other information
Annual Leave - The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. Bank, Public and Privilege Holidays - You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment.
Pension - The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best. Work Life Balance - HM Prison & Probation Service (HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period.
Eligibility - All candidates are subject to security and identity checks prior to taking up post. All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS. All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist.
Working for the Civil Service - The Civil Service Code sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order: Transformative Business Services, Ministry of Justice Resourcing team, Civil Service Commission. As a Disability Confident employer, MoJ are committed to providing adjustments throughout recruitment and workplace and offer adjusted interview options where applicable.
For more information on applying for a role as a candidate with a disability or long-term condition, please see the provided guidance and contact details in the original posting.
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