<div><h3>Overview</h3><p><b>Vacancy Name</b> Payroll Administrator & Bookkeeper - London West End</p><p><b>Vacancy No</b> VN2112</p><p><b>Employment Type</b> Permanent</p><p><b>Duration</b> N/A</p><p><b>Location City</b> London</p><p><b>Location Country</b> United Kingdom</p><p><b>Company Description</b> Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It\s our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential.</p><p><b>Description</b> A fantastic opportunity has arisen for a dual-role Payroll Administrator and Bookkeeper within our specialist Pharmacy department, supporting community pharmacies and locum pharmacists across the UK. This role offers a balanced workload of approximately 60% payroll and 40% bookkeeping, making it ideal for someone looking to broaden their experience within a dynamic and growing team. Full pharmacy-specific training, support and guidance will be provided by our experienced team.</p><h3>Key Responsibilities</h3><p><b>Payroll</b></p><ul><li>Process payroll on SAGE from client information supplied within agreed timelines.</li><li>Send draft payslips and all reports and notify client of PAYE/NIC due and RTI filing post approvals.</li><li>Carry out pension filings and auto enrolment and be able to advise clients on work place pension.</li><li>Deal with any PAYE queries raised by client or HMRC.</li><li>Manage year-end submissions, including preparing and issuing P60 and P45 forms.</li><li>Adding joiners/leavers.</li><li>Set up new payroll schemes when required.</li><li>Be able to advise clients on SMP, SSP, redundancy pay, attachment to earnings and other payroll matters.</li><li>Reply promptly to client and partner enquiries via phone and/or email.</li><li>Handle all incoming correspondence relevant to your assigned client portfolio.</li></ul><ul><li><b>Bookkeeping</b></li><li>Initially prepare VAT returns from client information supplied to gain knowledge of pharmacy specifics. This will then lead to a review and advisory role.</li><li>Assisting senior team members with managing VAT processes and ensuring returns are completed within internal deadlines.</li><li>Liaising with clients to address queries and proactively following up on missing or incomplete information.</li><li>Working mainly with cloud-based platforms such as Xero.</li><li>Assisting with management accounts during less busy periods.</li><li>Communicating with HMRC on routine client matters if and when requested.</li><li>Supporting the team with ad-hoc accounting and administrative tasks.</li></ul><h3>Key Requirements</h3><ul><li>Part qualified with experience or qualified by experience.</li><li>2 years’ experience in payroll.</li><li>Experience of SAGE payroll (and/or Brightpay but not necessary).</li><li>Basic knowledge of bookkeeping principles and double-entry accounting.</li><li>Familiarity with accounting software (e.g., Xero, QuickBooks, Sage).</li><li>Knowledge of VAT rules and basic HMRC requirements.</li><li>Competent skills on Microsoft office applications.</li><li>Adherence to budgeted time for jobs through time management.</li><li>Good analytical skills.</li></ul><h3>Additional Requirements</h3><ul><li>Ability to work well within a team.</li><li>Self-motivated and strong interpersonal skills.</li><li>Able to communicate clearly and concisely.</li><li>Organised, methodical and proactive with an eye for attention to detail.</li><li>Ability to meet internal and external reporting deadlines.</li></ul><h3>Model</h3><p>Hybrid</p><h3>Salary</h3><p>Competitive</p><h3>Benefits</h3><ul><li>Company Pension Scheme</li><li>25 days of annual leave + bank holidays</li><li>Additional annual leave days from certain levels of seniority</li><li>Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum</li><li>Business closure over Christmas*</li><li>Life Assurance x4 annual salary</li><li>Enhanced family leave policies</li><li>Enhanced Company Sick Pay</li><li>Employee Assistance Programme – 24/7 support, free and confidential</li><li>Corporate Discounts Platform</li></ul><p>Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as:</p><ul><li>Critical Illness Cover</li><li>Cash plan</li><li>Cycle to work</li><li>Eye care</li><li>Dental</li><li>subject to exceptions and business needs</li></ul></div>