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Primley Wood Primary School is a wonderful diverse school in an excellent new environment. The multi‑faith, values‑led ethos of the school is cherished and forms the foundation for flourishing in life. You will have the opportunity to collaborate with and be supported by leaders from the Nishkam Schools Multi‑Academy Trust (NSMAT). NSMAT is a DfE flagship high‑performing trust of 4 primaries and 2 secondaries across 4 regions.
Role
We are looking for a highly skilled school administrator to lead our School Office team. This is an excellent opportunity for someone with a genuine desire to work in a busy environment and lead a small yet friendly and hardworking team. Your role will centre around supporting the daily work of the senior leadership team and leading on all aspects of school‑related administration.
Duties & Responsibilities
Office Lead
* Ensure the smooth and effective running of the school office and maintain professional manner
* Full line‑management responsibility of the administration team and site manager including appraisals, performance management, training and development
* Supervise, train and develop administrative staff as appropriate
* Delegate tasks to the Office Team as necessary
* Contribute to the maintenance of the School Information Management System (Bromcom)
* Add pupil data to the Bromcom system on transition into Reception
* Provide general clerical support including word processing and other IT‑based tasks requiring knowledge of various ICT packages
* Responsibility for licence renewals, Service Level Agreements (SLAs) – contractors & third‑party agreements, hall hire (insurance checks, safeguarding checks, declaration of right to work checks)
* Quality‑assure attendance follow‑up processes/procedures to ensure rigour and impact; report to Headteacher
* Recognise own strengths and areas of expertise and use these to advise and support others
Data
* Produce clear, concise and accurate information to support Senior Leaders in raising standards of performance in school
* Assist in the organisation, administration and distribution of reports to parents and staff
Finance
* Undertake general financial administration, including inputting and reconciling banking/petty cash and trip reconciliation
* Maintain Free School Meal records and monitor compliance
* Administer school milk (NMRU and FP), including submitting quarterly milk returns, ordering milk and bread, reconciling parents’ accounts
* Main point of contact for supplier queries
* Maintain club/trips & events costings spreadsheet
* Manage lettings system
* Assist with and undertake delegated tasks in line with financial administration procedures
* Manage procurement orders for the school in liaison with SLT
* Support with audit preparation for internal/external audits, new supplier forms, asset management
Admissions
* Complete annual admissions and induction process for Reception
* In‑year admissions
* Update admissions portal (joiners and leavers admin)
* Manage arrangements for transfer of data and information to and from school databases through secure links with legitimate government agencies (CTF files, EYFS, Baseline KS1)
* Data transfer to new school, mid‑year transition, and review files before sending to new school
General
* Undertake reception duties, answering general telephone and face‑to‑face enquiries when dealing with visitors, when required
* Assist in arrangements for school visits and events
* Distribute and manage orders received
* Assist with pupil first aid / welfare duties, looking after sick pupils, liaising with parents / staff
* Management of medications and information for children with medical needs
* Analyse data and quality‑assure medical tracking software
* First Aider
* Student teacher admin
* Leeds for Learning bookings and check‑out
* Regular check of inventory system to ensure sign‑in procedures are being adhered to
* Weekly site check with HT and Site manager
* Undertake other tasks as may be reasonably required
HR
* Complete and maintain the SCR record (Sampeople), every month check the SCR with HT
* Sickness and absence reporting
* HR and Payroll administration
Support for the School
* Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
* Be aware of and support difference and ensure all pupils have equal access to opportunities to learn and develop
* Contribute to the overall ethos/work/aims of the school
* Appreciate and support the role of other professionals
* Attend relevant meetings as required
* Participate in training and other learning activities and performance development as required
Job Details
Seniority level: Mid‑Senior level
Employment type: Part‑time
Job function: Administrative
Industries: Human Resources Services
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