Job Title: Business Administrator and Executive Assistant Reporting to: Chief Commercial Officer Location: Cambridge or London (hybrid considered) Job Type: Full-time Salary: £30-60k depending on level of experience Position Overview We are seeking an experienced, commercially astute Executive Assistant (EA) to support our senior commercial executive team with a strong focus on operational efficiency and collaboration. In this unique role, the EA will work closely with a dedicated Salesforce Administrator to ensure strategic alignment, data-driven decision-making, and seamless operational execution across executive and sales functions. This position demands discretion, agility, and a problem-solving mindset to thrive in a fast- paced, high-growth environment. Our client is at a crucial stage of growth and the success of this appointment will influence subsequent functional hires. About us Our client is a recent start up in the high-technology defence sector which aims to eliminate the risk of missile strikes on NATO and its allies. The company is creating a range of interceptors to counter the threat of cruise missiles, ballistic missiles, and hypersonic weapons. Key responsibilities 1. Executive Support Manage complex and constantly evolving calendars, scheduling internal/external meetings, travel, and logistics for the CCO and other executive(s). Prepare meeting agendas, materials, and follow-ups for board, leadership, and cross- functional reviews. Act as the gatekeeper and point of contact between the CCO and internal/external stakeholders. Handle confidential correspondence, communications, and reports with utmost discretion. Track and report on key deliverables, priorities, and deadlines through to timely completion. 2. Salesforce Coordination Serve as an operational bridge between the CCO and Salesforce Admin to ensure executive visibility into pipeline, forecasts, and sales KPIs. Monitor and help interpret Salesforce dashboards, reports, and data summaries for leadership review. Assist in prioritising CRM enhancements and capturing business requirements alongside the Salesforce Admin. Facilitate data hygiene processes, flag inconsistencies or action items from reports, and drive coordination with relevant teams. 3. Operational & Project Support Collaborate on strategic projects, off-sites, and cross-functional initiatives with program managers and sales operations teams. Assist in preparing executive presentations, including sales performance, strategic planning, and quarterly reviews. Maintain documentation for processes, templates, and reporting cycles related to executive or CRM needs. Support budgeting, procurement, and vendor/partner coordination where relevant. What We’re Looking For: 5 years in an executive support or strategic administrative role; experience working with Salesforce or other CRM systems a strong plus. Proven experience coordinating with technical or operations personnel (e.g., Salesforce Admins, Revenue Ops). Excellent communication skills and ability to liaise across organisational levels. High degree of confidentiality, integrity, and independent judgment. Advanced proficiency in Google Workspace (Docs, Sheets, Slides), Zoom, and productivity/project management tools (e.g., Asana, Notion, Monday.com). Salesforce experience or certification (e.g., Trailhead credentials) is a plus but not required. What Success Looks Like: Executive operations are streamlined, with proactive issue management and clear priorities. Salesforce reports and pipeline updates are accurate, timely, and actionable. Cross-functional coordination improves due to better communication between leadership and systems teams. Project execution is more efficient with organised documentation and aligned scheduling.