PPM Coordinator - Up to £33,000 per annum - City of London
Are you an experienced PPM Coordinator looking for your next position within Facilities Management?
CBW are recruiting for a Coordinator to join a leading Facilities Management team based in the City of London.
Brief overview:
* Monday - Friday
* Office based - 5 days per week
* 9am - 5pm
* Up to £33,000 per annum - salary dependant on experience
* Permanent position
Day-to-day of the role:
* Serve as the first point of contact for internal queries related to the work environment, triaging and logging work orders for all sites nationally.
* Liaise with contractors and internal maintenance teams for reactive callouts, ensuring effective communication with end-users about issues and updates.
* Support the National Facilities Manager and other team members in arranging and scheduling Planned Preventative Maintenance (PPMs), Statutory Inspections (SIs), and managing compliance.
* Assist in administrative duties across the Property department, including Projects, Risk & Compliance, and support for General Managers and the Property Director.
* Handle reception duties as needed, including answering calls, arranging couriers, sorting post, and booking hotels for employees.
* Utilise the Computer-Aided Facility Management (CAFM) system to log, triage, and monitor work orders, ensuring compliance with service level agreements.
* Develop and issue reports on work orders, compliance, and audit actions using Excel or the CAFM system.
* Support new vendor setup procedures, maintaining legal documents and the approved contractor tracker.
Required Skills & Qualifications:
* Proven experience in an administrative or customer service role; Facilities Management (FM) experience is preferred but not essential.
* Experience with CAFM systems is advantageous; training will be provided.
* Knowledge of statutory compliance related to the built environment is ideal, with a willingness to learn.
* Strong problem-solving skills, ability to work under pressure, and manage multiple tasks in a fast-paced environment.
* Excellent communication skills, both verbal and written, with the ability to interact effectively at all levels.
* Good numerical aptitude and experience in processing and raising purchase orders (POs) are advantageous.
* Proficient in IT with strong administrative skills and a willingness to learn new systems.
To apply for the Property Support Assistant position, please submit your CV detailing your relevant experience and why you are interested in this role.
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