COMPLIANCE ADMINISTRATOR
Great opportunity for a Compliance Administrator / Fleet Administrator / Vehicle Operations Administrator to join a growing company.
Location of the Compliance Administrator / Health & Safety Administrator / Fleet Administrator / Operations Administrator / Fleet Compliance Administrator / Workshop Administrator / Fleet Controller: Manchester area
Salary of the Compliance Administrator / Health & Safety Administrator / Fleet Administrator / Operations Administrator / Fleet Compliance Administrator / Workshop Administrator / Fleet Controller: £32,000 - £40,000 pa (£13.50 - £17.50ph Depending on Experience)
Hours of Work for the Compliance Administrator / Health & Safety Administrator / Fleet Administrator / Operations Administrator / Fleet Compliance Administrator / Workshop Administrator / Fleet Controller: Monday to Friday days
Job Purpose for the Compliance Administrator / Health & Safety Administrator / Fleet Administrator / Operations Administrator / Fleet Compliance Administrator / Workshop Administrator:
The Office / Health & Safety Compliance Administrator is responsible for ensuring that the company Services operates in full compliance with all health & safety, transport, and regulatory requirements. The role also provides operational and administrative support across workshop, fleet, and office functions to ensure efficient day-to-day running of the business.
This is a hands-on role combining compliance management, operational coordination, and administrative oversight.
Key Responsibilities of the Compliance Administrator / Health & Safety Administrator / Fleet Administrator / Operations Administrator / Fleet Compliance Administrator / Workshop Administrator:
Health & Safety & Compliance
• Lead and manage all aspects of Health & Safety compliance across the business
• Maintain and update Health & Safety policies, procedures, and documentation
• Manage non-conformance reporting and corrective actions
• Monitor occupational health requirements and ensure compliance
• Create, deliver, and track toolbox talks
• Maintain and manage the training matrix, ensuring all mandatory training is completed
• Prepare for and support internal and external audits
• Ensure compliance with Operator Licence (O Licence) requirements including:
o Vehicle downloads
o Driver card downloads
o Safety inspections
Fleet & Vehicle Compliance
• Oversee vehicle maintenance schedules, ensuring timely:
o MOTs
o Servicing
o Tax
o Tachograph calibrations
• Monitor and arrange maintenance appointments
• Manage booking in and out of vehicles
• Ensure all vehicle records are accurate and up to date
Operational Administration
• Manage job authorities and job cards
• Update daily work schedules in line with operational requirements
• Create estimates, claims, and strip/assess documentation
• Send estimates to customers and follow up for purchase orders
• Maintain and track outstanding estimate lists
• Prepare invoicing packs and conduct job analysis
Customer & Supplier Coordination
• Act as a key point of contact for customers and suppliers
• Maintain strong working relationships to support service delivery
• Manage and track customer feedback documentation
• Ensure high standards of customer service and communication
Financial & Commercial Support
• Support daily credit control processes
• Prepare and issue monthly statements
• Assist with invoicing processes and financial tracking
• Support wages, cashflow, and bank payments in the absence of key personnel
Other Office, Business Support and Administration
• Manage timesheets and booking amendments
• Ensure accurate recording of working hours and job allocations
• Manage procurement of uniforms, office, and kitchen supplies
• Oversee utility and phone contracts
• Support general business administration and operational needs
• Coordinate seasonal activities (e.g., Christmas cards, vouchers, staff events)
Key Skills & Experience of the Compliance Administrator / Health & Safety Administrator / Fleet Administrator / Operations Administrator / Fleet Compliance Administrator / Workshop Administrator:
• Proven experience in a Health & Safety or Compliance role (ideally within transport, fleet, or engineering environments)
• Strong knowledge of UK Health & Safety legislation
• Experience with Operator Licence (O Licence) compliance requirements
• Highly organised with strong administrative capability
• Strong attention to detail and ability to manage multiple priorities
• Confident communicator with the ability to liaise at all levels
• Financial awareness and experience supporting credit control or invoicing processes
• Proficient in Microsoft Office and operational systems
Personal Attributes
• Proactive and self-motivated
• Practical, hands-on approach
• Strong problem-solving skills
• Reliable and trustworthy
• Able to work independently and as part of a team
Desirable (but not essential)
• NEBOSH or IOSH qualification
• Experience in commercial vehicle workshops or fleet environments
• Knowledge of transport compliance systems
This role requires flexibility to support business needs and may involve covering key operational or financial tasks during periods of absence.
If this job sounds like a great opportunity for you then please send your CV to Danica Baker at Sprint Recruitment