Overview
School Administrator (Pastoral Team) – Horsforth School
Salary range A2/A3 (£24,413 to £25,185) or Actual Salary Range (£20,998 to £21,662). 37 hours per week - term time only plus five days. Permanent. Closing date: 8am on Friday 19th September 2025. Start date: ASAP.
Horsforth School is seeking to appoint an outstanding, highly organised and diligent School Administrator. The role provides a range of administrative, marketing, reception and first aid duties to support the School. The successful candidate will possess excellent interpersonal skills, good IT skills, be flexible, with a “can do” attitude and be sensitive to the needs and perspectives of others.
The role is central to the smooth running of pastoral systems and the care and wellbeing of students. The successful candidate will provide administrative and organisational support to Year Co-ordinators, Pastoral & Behaviour Officers and the wider team, working flexibly across year groups as needed. They will liaise effectively with parents and carers, engage them as key partners in their child’s education, and collaborate with colleagues across the school, including SEND, Attendance, First Aid, Careers and Data teams.
With excellent interpersonal skills, you will be approachable and empathetic, but also able to be firm when required. The role involves a variety of responsibilities including supporting attendance and behaviour processes, preparing reports, helping to organise key school events such as Parents’ Evenings, rewards trips and the Year 11 Prom, and providing First Aid cover (training provided).
The school’s results and recognitions are noted in the job description: GCSE and A Level results are consistently above national averages, with recent recognitions including high rankings in The Sunday Times Power Guide (2024) and Yorkshire Post recognitions for the Sixth Form.
We offer staff incentives and a focus on activities outside the classroom for staff wellbeing.
Responsibilities
* Provide administrative and organisational support to Year Co-ordinators, Pastoral & Behaviour Officers and the wider pastoral team; work flexibly across year groups.
* Support attendance and behaviour processes and assist with report preparation.
* Help to organise school events (e.g., Parents’ Evenings, rewards trips, Year 11 Prom).
* Provide First Aid cover (training provided).
* Liaise with parents and carers as partners in their child’s education; collaborate with SEND, Attendance, First Aid, Careers and Data teams.
Benefits
* Extracurricular activities and exciting trips and visits
* Free onsite gym access and staff football team
* Bike to work scheme
* Regular staff voice and onsite catering with staff breakfasts and seasonal events
* New Sixth Form building with onsite coffee shop
* Onsite car parking and easy access via public transport
* Investment in physical and mental wellbeing
* Vivup Employee Assistance Programme with 24/7 confidential support
* Commitment to good work/life balance
Qualifications
* Excellent interpersonal skills and ability to engage with students, parents and staff
* Good IT skills
* Flexible with a proactive, can-do attitude
* Sensitivity to the needs and perspectives of others
* Competence in attendance and behaviour processes; ability to prepare reports and assist with events
We reserve the right to call particularly strong candidates for interview before the closing date, and early applications are encouraged. The school is committed to safeguarding and promoting the welfare of students; appointments are subject to an enhanced DBS disclosure.
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