Job Descripton
Portfolio Planning
* Develop and maintain the portfolio plan, incorporating key milestones from the project schedules and finance data.
* Conduct sensitivity and scenario analysis.
* Provide support to estimating and strategic planning.
Management Control
* Take the lead in ensuring the portfolio has effective processes and tools in place to identify, monitor and resolve changes to project delivery.
* Establish and operate mechanisms to track portfolio delivery and update progress against the plan.
* Establish and maintain Portfolio KPIs.
Impact Analysis
* Facilitate regular review and monitoring of all changes, and ensure all changes have an appropriate impact analysis.
* Demonstrate the impact of change and escalate changes where there is significant impact requiring a decision.
* This will include assessing change, identifying patterns and trends and understanding dependencies and risk.
Portfolio Design
* Optimise the portfolio to align with strategic objectives and meet in-year financial and resourcing constraints.
* Manage portfolio prioritisation using existing model.
* Develop, maintain and provide expert assistance to the commissioning process whereby projects are added to/removed from the portfolio.
Reporting
* Maintain the portfolio management dashboard.
* Provide a strategic overview of all projects, reporting anomalies, deviation or areas of concern to the senior management.
* Take a lead in governance/portfolio meetings. Produce relevant and insightful MI on portfolio performance and trends that can be used operationally as well as for higher level board reporting.
Risk Management
* Pro-actively identify opportunities and risks in the plan.
* Monitor the critical path and key milestones, advising the delivery team on any potential changes and leading challenge and mitigation actions.
* Develop and maintain the portfolio issue, risk and dependency register.
Continuous Improvement
* Collaborate closely with the PMO team, stakeholders, and end-users to gather and refine requirements for tools and processes for analysis, planning reporting and dashboards.
Ideal Candidate:
* An expert in analysis of project schedules and finance data to identify changes, trends and areas of interest or concern.
* Experienced in developing and maintaining accurate portfolio/programme plans, modelling the impact of changes to the plan and developing planning options.
* Intensely curious with an analytical mindset, taking time to understand the information and data complexities and interactions and ask insightful questions to fill gaps in knowledge.
* Meticulous in their approach to analysis and reporting, with a very high level of attention to detail, and the ability to produce clear and engaging reporting.
* A team player.
* An independent worker, but with strong collaboration skills to work closely within a small highly performing team.
* Proactive with a "can do" problem-solving approach to address data-related challenges and the ability to adapt to changing data requirements and business priorities.
* Highly competent in use of existing excel and excel-based tools to conduct analysis.
* Familiar with data visualisation and the ability to think creatively and innovatively to design and create visually appealing and insightful custom reports and unique data presentation solutions.
* Able to demonstrate experience of the above skills within major programme or portfolio context.