Contracts Administrator – Poole (Office Based)
TeamJobs is delighted to be recruiting an experienced Contracts Administrator to join a busy and supportive team based in Poole. This is a fantastic opportunity for someone looking to take on a varied and fast‑paced role within a growing business.
Salary Range: £28,000 – £30,000 per annum
Employment type: Full Time, Permanent
Working hours: 8:30am – 5:30pm (Monday to Friday)
Key Responsibilities
* Coordinate and schedule deliveries of materials and equipment, managing all related documentation.
* Raise and track purchase orders with the purchasing team, updating Project Managers on delivery dates.
* Accurately load orders into the in‑house system, including registering projects with accreditations.
* Collate data from Engineer time sheets, ensuring proper authorisation and accurate project costing.
* Maintain accurate records of time sheet information for reporting purposes.
* Verify and process supplier invoices, ensuring timely payments.
* Work alongside the finance team to support seamless payment processing.
* Assist in drafting, reviewing, and maintaining project contracts and agreements.
* Ensure compliance with contractual terms and company processes.
* Liaise with internal teams, suppliers, and engineers to keep communication clear and projects on track.
* Act as a point of contact for project‑related queries.
* Answer phones and respond to emails promptly and professionally.
* Provide general administrative support to the Contracts team and wider business.
About You
* Previous experience in a similar administrative role is desirable.
* Confident communicator, both on the phone and via email.
* Excellent numeracy, IT, and MS Office skills.
* Highly organised with strong attention to detail.
* Able to make decisions and work effectively under pressure.
* A proactive and positive team player.
Interested?
If this sounds like your next career move, we’d love to hear from you. Apply today with your CV and a member of the TeamJobs team will be in touch.
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