Overview
The School of Engineering is seeking a proactive and organised Administrative Assistant to join our Staff Administration Team. This role is varied and involves ownership of key administrative processes, with a focus on recruitment and HR support. The post is based on the University campus in Coventry with hybrid-working arrangements; the successful candidate will be on site for a minimum of the first three months and on campus at least 80% of the time thereafter on a team rota.
Responsibilities
* Manage end-to-end recruitment processes for permanent and temporary staff, acting as a key liaison for hiring managers, HR teams, and candidates.
* Provide high-quality administrative support to senior colleagues, including the School’s Research Cluster Leads and Directors of Teaching.
* Service committees, take minutes, coordinate and attend meetings, and support key academic events.
* Work independently to own and complete administrative activities from start to finish.
* Support a positive and collaborative team culture within the School and wider administrative teams.
* Handle confidential and sensitive information with diplomacy, tact and empathy, demonstrating awareness of equality, diversity and inclusion (EDI) considerations in recruitment and administration.
* Demonstrate accuracy, time-management and organisational skills to prioritise workload and meet deadlines.
About You
* Proactive, highly organised and experienced administrator, ideally with experience in Higher Education or HR.
* Excellent communication skills with the ability to interact with a diverse range of people.
* Customer-centric approach and commitment to delivering excellent service.
* Ability to influence and support senior staff, with the capability to work independently and manage competing priorities under pressure.
* Willingness to contribute to a positive and collaborative team culture.
* Discretion handling confidential information and an understanding of EDI issues as they impact recruitment and administration.
Qualifications & Requirements
* Experience supporting senior staff and coordinating complex administrative tasks.
* Strong attention to detail and flexibility to handle a wide range of tasks.
* Ability to operate in a role that requires on-campus presence and coordination of meetings and events.
What We Offer
* Competitive salaries with annual incremental progression and generous annual leave (26 days plus Christmas closure and eight bank holidays).
* Attractive pension schemes with employer contributions and various staff recognition awards.
* Career development opportunities and flexible working arrangements, including access to onsite childcare facilities and a Living Wage employer status.
Additional Information
* Application closing deadline: Wednesday 22 October 2025 at 23:55 (BST). To apply, submit an application form with a CV and a cover letter via the official careers portal.
* Your CV should include education/history and any relevant experience; your cover letter should explain motivations and how you meet the criteria, with examples where possible.
* Interview date: To be confirmed; Start date: As soon as possible.
* Right to work: This role is not eligible for sponsorship under Skilled Worker visa; check UK Government routes if you do not yet have the right to work in the UK.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industry
Higher Education
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