Hours:
35 hours per week, full time
Term:
Contract (FTC 12 month contract)
Salary:
£24,500, plus 27 days holiday
Location:
Flexible hybrid mix of office-based at Whitefriars, central Bristol, and home working.
Responsible to:
Head of Grants
Deadline for applications:
Friday 3rd October
Please send your CV and a covering letter outlining how you meet the job description and why you would love to join the BWHC Team to
.
JOB DESCRIPTION
The Finance and Operations Assistant will provide essential administrative and operational support across the Finance and Grants team. This is a varied role requiring excellent attention to detail, strong organisational skills, and the ability to manage competing priorities.
MAIN DUTIES & RESPONSIBILITES
Finance Support
* Count and reconcile all cash donations, preparing receipts and ensuring timely banking.
* Work with the Junior Finance Officer to ensure banking is carried out regularly and that cash held remains within insured limits.
* Prepare and submit weekly and monthly Lottery reports for both internal monitoring and Gambling Commission compliance.
* Issue receipt books and maintain an up-to-date receipt book log.
* Manage stationery orders and oversee the receipt of goods.
Grant Administration
* Manage the Grants and Payments inboxes, responding to and allocating queries in a timely and professional manner.
* Monitor the Grants phone line, dealing with queries and escalating where necessary.
* Log incoming applications onto spreadsheets, ensuring accurate records are maintained.
* Set up grant application and payment folders, ensuring all relevant documentation is stored correctly.
* Support approvals administration including saving emails, generating GA numbers, and drafting approval emails and letters.
* Support the Grants Officer to upload new grant commitments onto Exchequer.
* Support the Grants Officer to write off grant commitments in Exchequer when required and update associated working folders.
* Order grant-related items on the charity credit card as required.
Operations Support
* Support the Director of Finance and Operations with a range of operational and administrative tasks.
* Administer all-staff training on the organisation's e-learning platform, ensuring compliance records are up to date.
* Support with HR data input and maintaining accurate employee records.
* Assist with other ad-hoc operational tasks, including compliance and other project related support.
KNOWLEDGE, SKILLS, EXPERIENCE REQUIRED
Essential
* Strong organisational skills with the ability to prioritise and manage different tasks.
* High level of accuracy and attention to detail.
* Confident communicator, able to deal with queries by phone and email in a professional manner.
* Good IT skills, including Microsoft Office (Excel, Word, Outlook).
* Ability to work flexibly across different functions and as part of a team.
* Desirable
* Experience working with finance or grant management systems.
* Previous experience in a finance, grants, or operations support role.
* A genuine interest in the work of our charity and enthusiasm for supporting our mission.
BENEFITS
* 27 days annual holiday entitlement, plus bank holidays, an additional day off on your birthday and a bonus wellbeing day
* Hybrid working with a great central Bristol location for office days
* Flexible working opportunities
* Employer pension contributions up to 8% matched
* Life Insurance cover
* Blue Light card, with discounts across categories such as holidays, cars, days out, fashion, gifts, insurance, phones and many more
* Excellent work culture and environment
* Access to an Employee Assistance Programme
* Social events with the whole charity team
As a Disability Confident employer, we will ensure that a fair and proportionate number of disabled applicants that meet the minimum criteria for this position will be offered an interview. If you would like to share information about a disability or long-term condition, please do so on your supporting statement.
TO APPLY
Please send your CV and a covering letter outlining how you meet the job description and why you would love to join the BWHC Team to
.
Closing date
: Monday 3rd October
Working for a charity is great. Working for Bristol & Weston Hospitals Charity is greater.