Team Coordinator (Commercial)
Part time opportunity (25 hours per week).
About People's Partnership:
At the heart of our not-for-profit organisation is a commitment and a motivation to make the future-saving experience a simple one for our members. We champion fairness and simplicity, not profit-chasing. Imagine a financial adventure where everyone's a winner, fuelled by our exceptional service and brought to life by the fantastic individuals who work for us. We're a diverse employer with a flexible, hybrid working approach, ensuring everyone gets the opportunity to come to work and be the best version of themselves.
What you'll be doing:
As our Team Coordinator, you'll be the driving force behind smooth communication and collaboration across the Commercial Directorate. Your role is all about making sure our Commercial Directors can focus on what matters most by managing diaries, prioritising tasks, and keeping everything on track. You'll play a key part in creating a positive, connected team culture-championing engagement and ensuring deadlines are met without a hitch. If you thrive on organisation, love juggling multiple priorities, and have a knack for clear, confident communication, this is your chance to make a real impact.
Gatekeeping: Act as the first point of contact for senior leadership, filtering communications and prioritising urgent matters
Calendar Optimisation: Proactively manage complex schedules, prioritise meetings based on strategic importance, and anticipate conflicts
Prepare and distribute meeting agendas, minutes, and follow-up action items
Handle travel arrangements, including booking flights/trains, accommodations, and transportation, and compilation and submission of expenses
Coordinate purchase orders and invoicing
Serve as a point of contact for internal and external stakeholders
Co-ordinate departmental events, workshops, and conferences and ensure their smooth execution
Create and maintain distribution lists, organisational charts, team calendars etc
Monitor task progress and provide support to ensure deadlines are met
What we're looking for:
PA experience in similar role
Educated to GCSE standard or equivalent
Numerate with excellent attention to detail
Ability to organise, plan and prioritise across the various departments to achieve business plan targets
Operate effectively at a Senior Level discreetly and observe confidentiality
What you can expect from us:
Generous pension contributions with an employer contribution of up to 14%
Real living wage
Income protection, critical illness cover & death in service insurance
Employee healthcare
Parental and adoption leave
Learning & development opportunities and study support
Travel season ticket loans
Grab & Go Deli Café in Crawley
Volunteering days and charity payroll giving
Onsite gym
Ride-to-Work scheme
Social clubs and events
Disability Statement
People's Partnership is an equal opportunities employer. We believe everyone has the right to be treated fairly, with dignity and respect. We are committed to treating all our people (and all who apply for a role at People's Partnership) equally and enabling them to perform at their best and demonstrate what they have to offer. We are a disability committed employer, please let us know if you need any reasonable adjustments made to our recruitment process (application, selection assessments where relevant, and interview) to enable you to show us the best "you