About our opportunity: Are you looking to have a sustainable career? Whilst truly making the world better, fairer and greener for the next generation. You will be a true hero in the eyes of future generations to come. By playing a key part in our bold commitment to transform our business into a provider of net zero carbon sustainable materials by 2040. You truly will be making the world a be a better place to live for the next generation. The primary objective is to provide an efficient and effective administration support service to the Maintenance Manager and their team that work regionally. This role will also be the super user of the internal Computerised Maintenance Management System (CMMS). What you will be doing: To assist and support the Plant Manager with all aspects of administration To assist the depots within the region with the updating of the CMMS system in line with business requirements To maintain the CMMS (Computerised Maintenance Management System) D365 for defined region Develop and publish maintenance reports to assist with the efficient communication of maintenance planning and execution Document and schedule planned preventative maintenance task and communicate to production and maintenance teams To ensure the immediate reporting of safety defects to senior management in line with insurance timescales Obtaining quotes and creation of purchase orders from bill of materials and parts list communicated from mechanics and To work collaboratively with manufacturers and suppliers to ensure timely attendance to depots and delivery of parts Review contractor time sheets for adherence with plan and schedule Monitoring of the equipment telematics systems highlighting any anomalies and producing subsequent reports To manage all admin related tasks regarding the mobile plant within your region To manage all equipment files within your region and ensure all documentation is kept up to date Responsible for the accurate and timely recording of data and information relevant to all department systems Responsible for the raising and receipting of process orders for the team using CMMS (Computerised Maintenance Management System) D365 Assist in the maintenance of files and handle any general filing using an online filing system Responsible for production of various reports, spreadsheets and minutes as required by the Management Team Perform general admin housekeeping duties to ensure the smooth running of the operation About you: Excellent knowledge and experience working with Microsoft Office applications, particularly Excel, Word and Outlook Advanced knowledge of Microsoft D365 or similar CMMS (Computerised Maintenance Management System) Experience of working in an administrative or similar role within the plant hire, parts & Service, contracting, aggregates or recycling industries Experience of working in a role with similar volumes of data input and tight deadlines, in a fast paced hazardous environment. Knowledge of purchasing systems and reporting Knowledge of CMMS (Computerised Maintenance Management System) Systems Experience of managing g suppliers and contractors through work order, purchase order and work scheduling processes Confident in using Microsoft Office to produce reports and present data Ability to work on own initiative or part of a team Excellent written and oral communication skills Ability to multi-task & prioritise work loads Hardworking with good timekeeping Ability to adapt to new systems Excellent attention to detail and proof reading ability Minimum A* - C GCSE in Maths and English Full UK driving licence