The role of the Personal Assistant is to free the Director’s time from organising and administrative tasks so that they can spend maximum time on strategic tasks.
Responsibilities
* Acting as a first point of contact: dealing with correspondence and phone calls
* Managing diaries and organising meetings and appointments, often controlling access to the manager/executive
* Booking and arranging travel, transport and accommodation
* Reminding the manager/executive of important tasks and deadlines
* Typing, compiling and preparing reports, presentations and correspondence
* Managing databases and filing systems
* Implementing and maintaining procedures/administrative systems
* Inputting data, payroll tasks and preparing financial documents
* Liaising with staff, suppliers and clients
* Collating and filing expenses
* Miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit, e.g. completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research
* System audits
* PA will also cover home or personal life maintenance tasks
Location: Halifax / Leeds
Salary: £20,000 - £30,000 DOE
Hours: 8am - 5pm Monday to Friday
Key Skills
Discretion and trustworthiness as you will often be part of confidential information.
* Flexibility and adaptability
* Good oral and written communication skills
* Organisational skills and the ability to multitask
* The ability to be proactive and take the initiative
* Tact and diplomacy
* Communication skills
* A knowledge of standard software packages and the ability to learn company-specific software if required
* NVQ Administration
* Typing
* Microsoft Word, Excel and Outlook experience is essential
* Experience using Quickbooks, XERO, Sage is preferred
Essential Requirements
* Driving License
If this sounds like a role for you, Please send your CV to apply.
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