Job Title: Personal Assistant to Finance Director
Location: Hybrid
Hours: Monday to Friday, 08:30am – 16:30pm
Pay Rate: £13.69 per hour
Contract: Ongoing
Role Overview
As the Finance Director’s Personal Assistant, you will provide high-level administrative and operational support, ensuring the smooth running of daily activities. You will manage the Director’s diary, inbox, and travel arrangements, while acting as a key point of contact. The role also involves supporting finance-related projects and handling highly confidential financial information with absolute discretion.
Key Responsibilities
Diary & Email Management
Managing the Finance Director’s inbox and calendar
Scheduling meetings, prioritising urgent matters, and coordinating appointments
Blocking time for strategic work and ensuring deadlines are met
Confidential Administration
Handling sensitive financial and business information professionally and discreetly
Supporting with confidential documentation and reports
Taking minutes during high-level or sensitive meetings when required
Finance Project Support
Assisting with finance initiatives such as budgeting, forecasting, and reporting cycles
Supporting financial planning activities and departmental projects
Assisting with data collection and preparation of financial reports
Document Preparation
Drafting, formatting, and proofreading reports, presentations, and correspondence
Preparing financial documents for senior meetings, board reviews, and updates
Meeting & Travel Logistics
Organising meetings, preparing agendas, and taking minutes
Coordinating travel arrangements and accommodation where required
Finance Department Support
Supporting finance administration processes and reporting tasks
Liaising with internal departments and external stakeholders on behalf of the Director
Assisting with invoice tracking, expense processing, and record keeping where required
Skills & Experience Required
Previous PA/EA experience in a busy working environment (essential)
Strong organisational skills with the ability to manage competing priorities
Proven ability to handle confidential and sensitive financial information
Excellent communication and interpersonal skills
High-level IT skills, including MS Office (Word, Excel, Outlook, PowerPoint)
Experience using finance systems or ERP platforms would be desirable
Finance environment experience is beneficial but not essential
A strong team player, able to work collaboratively with colleagues at all levels
Why Apply?
Hybrid working opportunity
Ongoing position with immediate start potential
Supportive and professional working environment
Excellent opportunity for an experienced PA seeking a stable, long-term role within a finance function