Job Description
Conveyancing Administrator
Reports to: Conveyancing Manager
Location: Surrey Office
Salary: £25,000 - £30,000
Role Overview
The Conveyancing Administrator provides essential administrative support to the conveyancing team, ensuring the smooth and efficient progression of residential and/or commercial property transactions. This role involves managing files and documentation, liaising with clients and third parties, and ensuring compliance with all legal and regulatory requirements.
Key Responsibilities of a Conveyancing Administrator
File Management
Open, maintain, and close conveyancing files in line with firm procedures.
Ensure all files are accurate, up to date, and properly documented.
Document Preparation
Draft, prepare, and process legal documents, contracts, and forms relating to property transactions.
Assist conveyancers with documentation throughout the transaction lifecycle.
Client Communication
Handle incoming calls and emails from clients in a professional and timely manner.
Provide regular updates on case progress and respond to routine queries.
Third-Party Liaison
Communicate with solicitors, estate agents, mortgage lenders, and local authorities.
Chase outstanding documentation and information to support transaction progress.
Compliance & Risk Management
Ensure all transactions comply with property law, anti-money laundering regulations, and internal policies.
Assist with client due diligence and compliance checks.
Administrative & Systems Support
Accurately input and update information on the firm’s case management system.
Maintain electronic and paper records in line with data protection requirements.
Financial Administration
Assist with invoicing, completion statements, and payments.
Support the conveyancing team with basic accounts and billing administration.
Reporting
Prepare progress reports for conveyancers and management when required.
Skills & Qualifications
Strong organisational and administrative skills.
Excellent attention to detail and accuracy.
Clear and professional communication skills, both written and verbal.
Proficient in Microsoft Office and conveyancing case management systems.
Good understanding of conveyancing processes and property law principles.
Essential Experience
Previous experience in a conveyancing or legal administration role.
Knowledge of residential and/or commercial property transactions.
Salary will be in the region of £25,000 - £30,000.
For more information please contact Marcus Stevens quoting reference 37584
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