Job Overview
Medical Secretary – Gynaecology & Obstetrics (Gynaecology Oncology)
We are looking for an organised and proactive Medical Secretary to join our Gynaecology & Obstetrics service, working primarily with the Gynaecology Oncology team. This is a rewarding and varied role that sits at the heart of patient care, offering the opportunity to work closely with a dedicated multidisciplinary clinical team, fellow secretarial colleagues and the Cancer Patient Pathway Manager.
Responsibilities
* Provide a comprehensive administrative service and support the operational activity across Gynaecology & Obstetrics.
* Provide a complete medical administrative service which may include patient correspondence, copy and audio typing, editing and formatting letters, information resources, referral to treatment (RTT) data entry and any other appropriate documents as required.
* Act as a first point of contact, including answering all telephone enquiries from internal and external callers, taking and relaying messages politely and judiciously prioritising issues.
* Assist in the treatment of patients, e.g. updating relevant databases and computer systems and ensuring timely referrals to other healthcare professionals or external organisations.
* Arrange and, where necessary, cancel/reschedule appointments, book follow-up appointments and manage the waiting list appropriately.
* Scan and upload clinical information as directed to keep patients’ electronic medical records up to date; retrieve results from in‑house systems as required by clinicians.
* Provide cross‑cover within the administrative team as required.
Qualifications and Training
Essential criteria
* Post‑GCSE qualification (e.g., A level, Advanced apprenticeship, NVQ 3 or equivalent).
Desirable criteria
* Typing qualification or experience.
Knowledge & Experience
Essential criteria
* Demonstrable experience and knowledge of office and administrative processes.
Desirable criteria
* Experience within the NHS or a similar health‑care setting.
Specific Skills
Essential criteria
* Computer literate in Microsoft Office applications (Word, PowerPoint, Outlook) and other relevant software (Adobe, Internet Explorer, Google Chrome).
Immigration and Visa Notice
Due to recent changes in UK immigration and visa rules, applicants who do not currently have the right to work in the UK may not be considered unless an alternative right‑to‑work solution can be provided. Candidates requiring sponsorship should review the eligibility criteria on the Gov.uk website before applying.
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) and requires a submission for Disclosure to be made to the Disclosure and Barring Service.
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