Our Apprenticeship Department has an exciting opportunity for a proactive and organised Apprenticeship Records Administrator. The purpose of this role is to audit, process and accurately maintain apprenticeship records on the learner management system, ensuring data integrity, compliance with funding requirements and that apprentices, employers and internal teams receive clear and timely information and support. You will work closely with a range of internal and external stakeholders, supporting complex apprenticeship processes and ensuring records, invoices and payments are managed efficiently and accurately.
Responsibilities
* Maintain accurate, compliant apprenticeship records on the learner management system.
* Raise and process employer invoices and incentive payments on time.
* Support apprentices, employers and colleagues with clear guidance and system support.
* On‑board learners and employers to apprenticeship systems, including DAS and End Point Assessment activity.
* Ensure records meet audit, funding and GDPR requirements.
Qualifications
* Level 2 Maths and English (GCSE Grade C or equivalent).
* Level 3 qualification or equivalent experience.
* Experience of handling learner records on a Learner Management System (preferably PICS) is desirable.
* Experience of reviewing and/or reconciling data.
* Knowledge of ESFA funding requirements and systems linked to Apprenticeships (Funding Guidance, Digital Apprenticeship Service (DAS), Employer Data Service (EDRS), Awarding Organisations) would be desirable but not essential.
Equal Employment Opportunity
Reaseheath College is committed to achieving its public sector general equality duty, which is set out in the Equality Act 2010. The College has a clear mission and clear values, which incorporate equality, diversity and inclusion.
The College staff recruitment and selection process, CPD processes, policies and practice are designed to ensure that when employment decisions are made, they are based solely on the skills and qualities required for the position and comply with all relevant employment legislation and best practice standards.
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