Personal Assistant (PA) - CEO & Managing Director Support
Industry: Insurance
Salary: Up to £60, per annum (DOE - pro rata'd to hourly rate)
Location: City of London - Hybrid
Start Date: ASAP
End Date: TBC - Approx. 3-6 months
Contract Type: Temporary - Full Time
Working Hours: 9:00am - 5:30pm (1 hour unpaid lunch)
Overview
We are seeking an experienced and highly organised Personal Assistant to provide comprehensive support to both the CEO and Managing Director on a temporary basis. This is a fast-paced role within a reputable insurance firm, requiring exceptional attention to detail, strong communication skills, and the ability to operate with discretion at all times. The successful candidate needs to be confident managing senior stakeholder relationships and balancing multiple priorities simultaneously.
Key Responsibilities
Executive Support
1. Provide full PA support to the CEO and MD, including extensive diary and inbox management.
2. Coordinate internal and external meetings, preparing agendas and briefing packs as required.
3. Arrange travel, accommodation, and logistics, ensuring itineraries are seamless and well-organised.
4. Act as the first point of contact for internal and external stakeholders on behalf of the CEO and MD.
Administration & Coordination
5. Prepare documents, presentations, reports, and correspondence to a high professional standard.
6. Manage confidential information with discretion and professionalism.
7. Support with expense management, invoice processing, and approval workflows.
Operational Support
8. Assist with project coordination and tracking key deliverable.
9. Liaise with wider business teams to ensure the leadership team is fully briefed on priorities.
10. Support with events, leadership meetings, and internal communications when required.
Required Skills & Experience
11. Proven experience supporting C-suite or senior leadership within a corporate environment (insurance or financial services desirable).
12. Exceptional organisational skills with the ability to multitask and prioritise effectively.
13. Strong written and verbal communication skills.
14. High level of professionalism and discretion.
15. Proficient in Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel, Word).
16. Ability to work both independently and collaboratively.
17. Comfortable working in a fast-paced environment with shifting priorities.
What You'll Bring
18. A proactive and adaptable mindset.
19. High attention to detail and accuracy.
20. A calm and confident approach to stakeholder management.
21. Ability to work under pressure and meet tight deadlines.
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.