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Avante Care & Support is a Registered Charity supporting over older people through our registered nursing and dementia care homes and home care services. We are proud to be a well-established not for profit organisation, with an experienced and skilled workforce. We are committed to making a positive difference to both individuals and their loved ones through individualised support and guidance.
We are looking for a Payroll Officer to join our Head Office, located in Faversham, Kent.
Monday to Friday – 25 hours per week.
Main Responsibilities and Duties
1 Assist in all aspects of the operation of a computerised payroll system, to ensure the accurate and timely payment of all employees.
2 Verify and enter information in the HR system as required to ensure accurate import into the payroll system.
3 Provide necessary support to workplaces to ensure they are able to provide accurate information required to run the payroll.
4 On an ongoing basis, on receipt of weekly sickness/absence sheets from departments, generally check for errors and record sick hours for SSP and Occupational Sick Pay purposes. On receipt of payroll information check for errors and make the necessary changes or entries in the payroll system.
5 Progress pay and pensions’ queries in order to settle matters of uncertainty or those requiring clarification, liaising with the Assistant Payroll Manager where necessary.
6 Complete any necessary forms for staff transferring to, joining or leaving the Company.
7 Calculate holiday entitlement for starters, leavers and employees who change their contracted hours.
8 Preparation of administration forms, letters or any other correspondence as required.
9 Ensure all deductions from salary are correctly recorded and forwarded to the appropriate bodies where necessary.
10 Ensure the Payroll Liability accounts are reconciled on a monthly basis.
11 Prepare, reconcile and send pensions information to Avante’s pension providers as required.
12 Prepare transfer of costs for those employee’s working in more than 1 department.
13 Ensure correspondence, the provision of information and training is dealt with accurately, liaising with other departments as required.
14 Ensure deductions relating to pay loans are properly recorded and reconciled.
15 To ensure that all records are maintained in accordance with agreed procedures.
16 Assist with the training and motivation of the Payroll Officers to enable them to deliver efficient and effective services.
17 Assist the Assistant Payroll Manager and Payroll manager with project work as required.
18 Assist the Assistant Payroll Manager to progress complicated pay queries in order to settle matters of uncertainty or those requiring clarification, liasing with other staff where necessary.
19 To deputise for the Assistant Payroll Manager during annual leave and sickness.
20 Assist the Payroll Manager and Assistant Payroll Manager with Payroll Audits of the Departments.
21 To undertake such other duties as may be required from time to time that are reasonable and are commensurate with the skills required of this post.
PERSON SPECIFICATION
· The ability to work both as part of a team and also on own initiative
· Computer literate
· previous payroll experience
· The ability to deal with people appropriately, helpfully and sympathetically, both in person and over the telephone and to deal calmly with prospective and existing employees in sometimes difficult situations
· The ability to work under pressure and to prioritize work
· Working with multiple conditions of service
· Experience of a computerised payroll system, Word and Excel
If the above sounds like you, join now and benefit from;
· Highly competitive rates of pay
· DBS (at no cost to yourself)
· Pension Contributions
· Refer a Friend bonus scheme
· 24/7 access to virtual GP’s, Physiotherapy and counselling with our well-being service
· Employee of the Month & Sparkle Awards
· Flexible working patterns
· A friendly, supportive, team working environment
Our positions are subject to Enhanced DBS Disclosures which will be completed upon successful application. All applications will be dealt with on an individual basis in accordance with our policy and organisational requirements.
We are an Equal Opportunities Employer.
Please note: If you are shortlisted, you will be invited to attend an interview. We regret to inform you that due to the high volumes of applicants, we do not write to candidates who are unsuccessful at the shortlisting stage. In the meantime, we would like to thank you for the interest you have shown in Avante Care & Support.
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