Job Description
Front of House Receptionist/Administrator Central Birmingham Office - Full-time 5 days a week
Job Title: Administrative Assistant/ReceptionistLocation: Central Birmingham
Hours: 9-5:30pm Monday to Friday all in-office days
Key Responsibilities:Reception & Communication
* Operate and maintain the switchboard, screen incoming calls, and take detailed, accurate messages.
* Greet and assist visitors, including contractors, ensuring a professional and welcoming environment.
* Monitor and manage the shared inbox, distributing emails and post to relevant team members.
Office Administration
* Maintain and organise filing systems, both physical and digital.
* Photocopy, scan, and print documents, including legal documents such as leases.
* Update and maintain internal contact lists, including phone and client directories.
* Schedule and coordinate meetings, including monitoring boardroom availability.
* Provide refreshments for meetings and visitors as required.
* Manage weekly stationery orders, monitor stock levels, and maintain an order log.
* Carry out general ad hoc administrative duties as required.
Accounting Support (Ad Hoc)
* Scan and file supplier invoices.
* Assist in preparing service charge year-end files.
* Post invoices into the accounting system.
* Reconcile supplier statements to ensure accuracy and completeness.
Skills & Experience:
* Previous experience in an administrative or receptionist role preferred.
* Strong organisational skills and attention to detail.
* Excellent communication and interpersonal skills.
* Proficient in Microsoft Office (Outlook, Word, Excel).
* Ability to manage multiple tasks and prioritise effectively.
* Basic understanding of accounting processes is desirable but not essential.
# 4703332