Responsibilities
* Contact vendors to schedule monthly Preventative maintenance, for Multiple sites
* Ensure client TMS system is maintained and kept up to date to reflect the status of the asset at all times
* Assist with the help desk and inbox regularly, to ensure all queries are handled and responded to
* Provide details of scalations to the Senior Planner/Scheduler and Scientific equipment Co-ordinator
* Upload service reports, close down duplicate WO’s, amend PM schedules etc
* Assist with clearing and receipting Invoices and monthly billing spreadsheet
* Communicate with vendors and address any issues in a timely manner
* Obtain quotes from Vendors for any corrective works required
* Book on engineers using the client’s visitor system
* Raise Purchase Orders, and Work orders using the CBRE purchasing system
* Liaise with logistics, couriers and external vendors to send away hand held meters for Calibration
* Update of client’s TMS system with regards to new and retired assets
* Communicate with requester/client to determine total scope of work and priority of the work to be performed. Maintaining strong communication with the requester as to the status of the work order until completion.
* Acts as a contact/liaison between O&M staff and the requesting department for the planning and scheduling of work performed by O&M site team.
* Attend daily/weekly meetings with client and CBRE management to develop improvement process’s, and update on the status of scheduled work orders, and discusses new, incoming work orders.
* Performs other duties as required.
* Health, Safety Environmental Arrangements:
* Act as a receiving authority under both the client and CBRE Lab Equipment Certificates and Safe Systems of Work (SSoW/RAM’s).
* Ensure that a full and detailed task specific Risk Assessment/Method Statement is completed prior to any work commencing.
* To report any accidents or near misses that they experience, or witness, to their Line Management.
* To co-operate and assist in all aspects of health and safety procedures introduced by management for their well-being.
* To not interfere with any equipment provided for their safety.
Qualifications
* Experience of working in a fast paced, operational environment
* Very strong analytical skills with proven ability to break down and solve complex problems in a logical and structured approach
* PC literate in Microsoft packages (Word, Excel, PowerPoint etc)
* Strong relationship management and excellent communication skills/influencing skills
* Ability to work to own initiative but team orientated and able to work with minimal supervision
* Strong written and verbal communication skills
* Robust and assertive attitude towards achieving results and motivating team members
* High customer focus, and strong effective communication skills
Desirable
* Previous Planning scheduling experience/admin / IT
Key Behaviours
* Thinks analytically
* Communicates and influences
* Focuses on the customer
* Drives accountability
* Enables teamwork and involvement
* Encourages excellence
Service line
CBRE GWS (CBRE Global Workplace Solutions) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client‑centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry’s most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.
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