Anderson Knight is delighted to be recruiting for a Legal Administrative/Receptionist role which is shared by two staff members, who rotate between the duties. Both individuals will be responsible for a wide range of reception, administrative, and office support tasks.
This role is fully onsite, 5 days a week.
Key Responsibilities
* Greet visitors and answer incoming calls, directing them to the appropriate colleague after providing a brief introduction.
* Arrange couriers, taxis, and accurately record the details.
* Book meeting rooms and gather information regarding room requirements (e.g., layout, catering, IT setup).
* Adhere to office security procedures, maintain visitor logs, and ensure timely issuance and return of visitor passes.
* Report any lost access passes to IT and the Facilities Manager.
* Ensure the reception area and meeting rooms are clean, presentable, and stocked with necessary catering supplies.
* Open, scan, and distribute incoming mail to the appropriate teams, ensuring outgoing mail is processed and ready for collection.
* Handle document management tasks such as printing, copying, scanning, binding, and filing.
* Update Counsel Papers for fee earners and Partners as required.
* Assist with archiving and scanning documents into the record management system.
* Perform general office duties such as deliveries, court runs, and supervising contractors in the office.
* Carry out regular Health & Safety checks as directed by the Facilities Manager.
* Maintain office supplies, including stationery.
* Manage petty cash, process payment requests, and submit monthly balance reports to Finance.
* Coordinate corporate travel arrangements, accommodation, and training bookings.
Essential:
* Previous experience in a professional office environment (ideally the legal sector).
* Proficiency in Microsoft 365 and other relevant office software.
* A team-oriented approach with a proactive, adaptable attitude.
* Strong interpersonal, written, and verbal communication skills.
* Exceptional attention to detail and the ability to produce high-quality work under tight deadlines.
Submit your CV in confidence to be considered for this wonderful opportunity