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Maternity clinical governance (patient safety) administrator
The closing date is 24 August 2025
This post will assist the maternity clinical governance team and clinical effectiveness team by providing day-to-day administrative support for patient safety and clinical governance.
The administrator will play a key role in supporting and assisting the clinical risk and governance team in coordinating and supporting the complete range of quality governance activities, including the management of incidents and resulting actions, and assisting with the compilation of relevant reports.
Main duties of the job
To assist the clinical effectiveness and governance team
Assist in validating databases with patient-level data.
Provide administrator support to the Maternity Quality and Safety Team & Maternity Guideline meetings.
Work with the Maternity Risk Midwife and Governance Manager to assist in the maintenance of the Maternity Risk Register and incidents using RL Datix.
Provide administrative support in the investigation of adverse local incidents.
To coordinate and arrange multi-disciplinary panel reviews for local and serious incident investigations within agreed timeframes.
To manage and maintain the local/trust investigation and Patient Safety Incident Investigations (PSII) database, providing a continuous overview of all open Maternity investigations.
Ensure local & PSI investigation action plan trackers are kept up to date and assist the Clinical Governance team in collating action plan evidence.
Assist with the collation and dissemination of relevant information between key groups
To carry out general administrative duties
Manage all failsafe systems
About us
At UHSussex (UHSx), diversity is our strength, & we want you to feel included to help us always put the Patient First. Your uniqueness & experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, & can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) & a Veteran Aware Trust.
We treat our patients & staff with the same compassion & empathy we expect for ourselves. We're here for them when they need us, and we go above & beyond to meet their needs. This can be seen in our candidate information pack & wellbeing programme,for staff which is extensive & designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching & training so that we can be the best that we can be. From the moment you start with us & throughout your career we will help you to grow & develop.We hope that in choosing UHSx you are choosing a long & happy career where you will be able to see the difference you make & feel valued for all that you do.
We look forward to receiving your application & the start of your journey with UHSx.
Job responsibilities
To assist the clinical effectiveness and governance team
Assist in validating databases with patient level data
Provide administrator support to the Maternity Quality and Safety Team & Maternity Guideline meetings
Work with the Maternity Risk Midwife and Governance Manager to assist in the maintenance of the Maternity Risk Register and incidents using RL Datix
Provide administrative support in the investigation of adverse local incidents
To coordinate and arrange multi-disciplinary panel reviews for local and serious incident investigations within agreed timeframes
To manage and maintain the local/trust investigation and Patient Safety Incident Investigations (PSII) database providing a continuous overview of all open Maternity investigations
Ensure local & PSI investigation action plan trackers are kept up to date and assist the Clinical Governance team in collating action plan evidence
Assist with the collation and dissemination of relevant information between key groups to include- Maternity Patient Safety Team, Maternity Clinical Effectiveness Team, Maternity Training Team
Collate information for guidelines, audit, risk, governance and annual reports when required
To provide comprehensive administrative support to the complaint response processes, this includes maintaining a database
To carry out general administrative duties
Manage all failsafe systems used by the Clinical Governance Team including the maternity information system (BadgerNet) incident monitoring, clinical activity in relation to incident trigger list, failsafe for adverse neonatal and maternal outcomes and others
Person Specification
Experience / Qualifications
* 5 GCSEs (A-C) or equivalent, including English and Maths.
* Educated to at least NVQ Level 3 or equivalent level of competency.
* Diploma level or equivalent experience (relevant to role).
* Work with spreadsheets and/ or databases and NHS medical records
* Experience of computer systems, e.g. diary management and databases
Equality, Diversity and Inclusion
* Evidence of having championed diversity in previous roles (as appropriate to role)
* Evidence of having championed diversity in previous roles (as appropriate to role)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
University Hospitals Sussex NHS Foundation Trust (279)
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