Executive and Governance Officer (Permanent Contract) Hillingdon, West London £28,498 - £31,121 per annum: (salary is dependent on experience and/or qualifications) Start date: ASAP An exciting opportunity has arisen for a highly organised, proactive, and experienced individual to take on the role of Executive Officer (Administration & Governance) in a specialist educational setting in Hillingdon. This key role provides essential administrative, governance, and SEND support across the organisation, ensuring effective and professional coordination of core school functions. Purpose of the Role Lead and manage key administrative processes, ensuring effective day-to-day support for the leadership team and wider school functions. Oversee and develop the school’s MIS (Management Information System), ensuring accuracy and compliance with data protocols and reporting requirements. Administer and coordinate statutory SEND processes, including EHCP Annual Reviews and pupil admissions. Provide confidential and high-level secretarial support to the Principal and Senior Leadership Team. Serve as Clerk to the Governing Body, supporting all aspects of governance and compliance. Key Responsibilities Administration & Operations Coordinate administrative workload, liaising with the Operations Manager to ensure effective team support. Oversee central communication channels including shared inboxes, distributing messages to relevant staff. Organise and minute meetings for leadership and external stakeholders. SEND Administration & Admissions Arrange and attend EHCP Annual Reviews; prepare accurate minutes and ensure documentation meets statutory deadlines. Maintain up-to-date SEND records, including the SEND register and relevant stakeholder communication. Manage the admissions process in collaboration with the Admissions Panel, ensuring all paperwork and parental engagement are completed efficiently. Support the distribution and maintenance of Parent and Staff Handbooks. MIS/Data Management In collaboration with IT and leadership, manage key MIS routines including academic year setup, class creation, pupil groupings, and timetable support. Maintain accurate pupil records, ensuring statutory data (e.g. SEN, FSM, Pupil Premium, medical) is recorded and updated as needed. Complete CTF transfers, process new admissions, manage leavers, and conduct annual data checks. Liaise with parents to verify eligibility for free school meals and update MIS accordingly. Attend relevant MIS training to ensure system efficiency and compliance. Governance Support Act as Clerk to the Governing Body, providing full clerking service including scheduling, preparing agendas, circulating papers, and minuting meetings. Ensure timely collection and submission of governor documentation and annual declarations. Keep governors informed of statutory duties, coordinate their training, and provide governance calendar updates. Maintain alignment with trust or governing body frameworks where relevant. General Duties Maintain confidentiality and professionalism at all times. Attend training and CPD opportunities to support ongoing professional growth. Support the wider ethos, vision, and values of the school. Uphold safeguarding responsibilities, reporting any concerns appropriately. Undertake other tasks as required to ensure the smooth operation of the school administration. Qualifications A-Levels or equivalent essential. GCSE English and Maths at Grade C or above. School administration or governance-related qualifications (desirable). Experience Proven experience in school or education administration. Strong working knowledge of MIS systems (e.g. SIMS, Arbor). Experience managing SEND processes, particularly EHCPs. Understanding of governance processes and clerking responsibilities. Skills & Attributes Exceptional organisational and multitasking skills. High level of written and verbal communication. Excellent interpersonal and professional relationship-building. Discretion, confidentiality, and strong attention to detail. Ability to manage competing demands and adapt to change. As a HR officer and part of our team, you benefit from: Excellent daily rates paid using the PAYE system. Guaranteed pay scheme (subject to availability). Social and networking events. Pension contributions. CPD to help with your professional development. Access to a dedicated consultant. About us We are a market-leading education supply agency committed to the development of young people. With branches across the country, we are an employer of choice for high quality educators. We do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community. How to apply If you are a HR officer who can enthuse, motivate and engage learners and would like the challenge of working in a rewarding environment, then we want to hear from you. Apply today via this website, or for more information about this role and other opportunities call us on (phone number removed) smartsupport