Location: Osterley, Greater London Salary: up to £35,000 DOE Working Hours: 0800 to 1700 Monday to Friday Contract Type: Permanent full time Benefits: 25 days holidays Bank holidays, Health Cash Plan, Discount Shopping, Gym, Days Out, Learning & Development opportunities, Paid Volunteering Days, plus many more. Role Overview A high profile position within the site management team. Provide support to project team Collate all information throughout project process and prepare for invoicing Facilitate the smooth running of each individual project where necessary through administration support What you'll do: Creation of and management of individual project files, including all archiving and updating of records. Ensure the correct paperwork is in place to proceed with the purchasing process. This will include compliance to the EMCOR Procurement procedures. Chasing of members of the project team may be necessary. Undertaking JDE purchasing on behalf of the project team. This will include liaison with the EMCOR Accounts Department. Logging of all overtime sheets against individual projects and clarifying their accurate input by Head Office. Ensure contractors invoices are correct and deal with any discrepancies where necessary. Prepare Excel report to the Client and our Financial Controller, indicating completed tasks and invoice status to allow preparation of monthly schedule. Attend project meetings with the Client and project team. This will include preparation of reports, taking meeting minutes and making arrangements for the meetings. Preparation, submission and monitoring of electronic quotation system. Providing support to the Contract/Systems Support team in the event of absences and/or excessive workloads. To be reciprocated where necessary. Support to be managed by Office Manager. Keyboard Shortcuts F9 - Move focus from the edit area to the Footer Toolbar F10 - Move focus from the edit area to the first toolbar button Shift TAB - Move focus from the edit area to the last toolbar button About the role Who you'll be: Communicate at all levels, a good telephone manner. Intermediate if not advanced computer skills. Excel/Word experience essential. A positive approach to work. Excellent organisational skills. Able to work under pressure and to meet deadlines. The ability to work as part of an established project and management team. Presentable and approachable with good communication skills. Experience or background in building services advantageous, but not essential. Keen on personal/career development. LI-SN1 Keyboard Shortcuts F9 - Move focus from the edit area to the Footer Toolbar F10 - Move focus from the edit area to the first toolbar button Shift TAB - Move focus from the edit area to the last toolbar button EMCOR UK benefits Benefits 25 Days holidays Bank holidays Holiday Buy Scheme - up to 5 days a year Industry leading Maternity & Paternity Policies Refer a Friend scheme – worth £500 per referral GEMS – Internal recognition scheme with vouchers for Amazon and retail/dining Extensive Learning & Development opportunities, including opportunities for progression. Access to Flex Benefits: Discount Shopping, Gym, Mobile, Family Activities, Insurance, Dining Experience, Car Leasing and Breakdown Cover. Bike To Work Scheme Paid volunteering and charity days Medicash - Health cash plan - Benefits covered include dental, optical, physiotherapy and a health & wellbeing. Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries. At EMCOR UK, we embrace and celebrate diversity in all its forms. We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving. We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices. Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed. Join us in building a better world at work. Keyboard Shortcuts F9 - Move focus from the edit area to the Footer Toolbar F10 - Move focus from the edit area to the first toolbar button Shift TAB - Move focus from the edit area to the last toolbar button