Operational Administrator Key Responsibilities Financial & Accounts Administration * Manage daily bookkeeping tasks * Monitor, maintain, and forecast business cashflow * Create, issue, and follow up invoices * Process supplier payments and reconciliations * Track expenses and manage receipts * Maintain accurate financial records in Xero * Manage contracts with external suppliers and negotiate where needed Operational Administration * Coordinate schedules, meetings, and operational workflows * Maintain organised document filing systems (digital & physical) * Prepare weekly and monthly operational reports * Support the creation of proposals, quotes, and tender documents * Develop and update Safe Systems of Work and internal documentation * Manage supply chain onboarding and ongoing invoices * Ensure health and safety regulations are followed and documented. * Support recruitment and onboarding of new staff. Proposal & Document Preparation * Write, format, and proofread proposals and tender submissions * Prepare supporting documentation and compliance packs Key Skills & Attributes Personal Attributes * Highly organised and able to manage multiple deadlines * Excellent attention to detail and accuracy * Strong communication (written and verbal) * Trustworthy with confidential information Experience Required * Experience using Xero * Experience in financial admin or basic bookkeeping * Experience with compliance or audits