Here at AFB, we’re seeking an experienced Procurement Manager – Hard& Soft FM
to lead procurement strategies across key areas, including repair and maintenance, asset lifecycle/whole life cost management, capital expenditure & installation. This is a diverse role that spans across all business units including our company owned stores estate and depots.
Project management experience is highly desired. Additionally, expertise in contract negotiation and post-contract management will be important as you manage suppliers through each stage of the process.
Stakeholder relationship management will be key in this role. You’ll need to be diligent and able to work under pressure, handling challenges and tight deadlines with confidence. Strong leadership will be necessary, as you’ll need to both manage teams and challenge back when required, ensuring projects stay on track and deliver results that align with the broader business objectives.
Our head office is based in Willenhall in the West Midlands and we also have offices in Talbot Green, Bedford & Wakefield. Whilst this role is predominately remote we will be requiring frequent face to face catch ups and some store visits as the role develops. So please do bare this in mind when applying.
Salary level & package to be negotiated and based on experience
Job Details:
· Responsible for spend circa £11mil, covering approximately 11 sub commodity areas.
· Managing & supporting procurement of all goods and services within Facilities Maintenance and Capex
· Driving improvement in all-round supply chain performance through liaison and negotiation with key stakeholders including suppliers, colleagues and customers
· Delivery of benefits including cost avoidance, cost savings and process improvement
· Build strong relationships with internal stakeholders understanding requirements and gaining buy-in.
· Manage and develop targeted supplier relationships that deliver value across quality, service, innovation cost and support our environmental targets
· Maintaining supplier relationships and contract management techniques to support our profitability by obtaining great value goods and services in line with business goals.
· Supporting internal stakeholders with supplier challenges
· Remain current with market trends through relationships with suppliers.
· Risk Management - identifying, mitigating & monitoring risk.
· Monitor safety stock levels where required and establish order policies to balance inventory availability with low levels of investment.
· Ensuring single source supply where possible across all divisions, increasing leverage and reducing cost across the supply base.
· Supporting supplier tenders and commercials negotiations
· Manage end to end procurement initiatives, supporting strategic and robust solutions to drive commercial benefit.
3. Key Tasks / Responsibilities:
· Liaise with key company stakeholders to determine their product and service needs
· Monitor business trends and product/service availability to pay the best price for company goods and services without sacrificing quality or delivery times
· Working to limit non-contractual spend through the stakeholder base, driving corrective action where needed.
· Nurture relationships with suppliers to negotiate the best prices for company & ensure service performance
· Identifies and researches potential new suppliers
· Robust supplier contractual management
o Rate Card control and support
o Supplier procurement sustainability profiling
o Regular supplier meetings to review performance
· Managing ongoing projects to reduce overall procurement costs and improve supplier flexibility, delivery and performance.
· Maintain cost reduction programs on all purchasing activity.
· Positively influence policy thinking and drive continuous improvement across the category
· Demonstrate a positive attitude and inspire confidence in others around you when face with uncertainty and change
· Research new products and services to meet company's goals
· Detailed analysis of current and potential suppliers & processes, developing strategic alliances with suppliers to maintain competitive pricing.
· Compile and analyse trends in prices and supply across the divisions.
· Divisional support for cost reduction by process improvement.
· Maintain KPIs to demonstrate effectiveness of implemented processes and potential opportunities.
· Monthly reporting of allocated supplier performance
· Departmental reporting to head of department to ensure activities are in line with the overall business/department strategy.
o Working in conjunction with other Category controllers withing the team/ across the business to maximise ROI and cost / environmental improvement opportunity. (One inclusive team)
o Monitor business compliance of approved supplier listing for targeted area
o Monitor & report approved supplier performance.
o Management & maintenance of approved supplier listing for targeted commodity areas
· Supporting quotation, requests for tender proposals and co-ordination
o Assist with the administrative process throughout the duration of the preparation of all documentation.
o Manage Implementation of supply and process change
o Manage on going relation with supplier
· Compliance with health and safety responsibilities as defined at Level 4 of the company Health and Safety Policy arrangements.
· Providing analytical data and support where required
· Frequent communication and presentation of targeted commodity supplier performance and review.