Overview
Vital Energi’s 5‑year strategy of growth includes rapid expansion across all business sectors. We are recruiting a Site Administrator to support the Hull District Heating Network team.
Responsibilities
* Provide general administrative support to the project management team.
* Facilitate meeting rooms and provide meeting attendees with refreshments when required.
* Organise efficient administration and filing systems as appropriate.
* Provide all‑round general support for the teams.
* Assist with H&S administration for the SHEQ and site team.
* Assist with the preparation of weekly, monthly, and annual reports.
* Ordering and managing stationery and sundries for site.
* Front‑of‑house duties including meet & greet of clients, visitors, and providing refreshments.
* Book couriers, manage site post and small item deliveries.
* Administration of site procurement of consumables and offtakes, including reconciliation of delivery notes and invoices, and liaising with other Vital Energi departments.
* Administer site staff training records & training course management, booking, travel arrangements etc.
* Creation, editing and formatting of MS Office‑based documentation.
* Take lead role in the administration of site documentation.
* Distribute project‑related copies to internal teams.
* File documents in physical and digital records.
* Create templates for future use.
* Manage the flow of documentation within the organisation.
* Maintain confidentiality around sensitive information and terms of agreement.
* Assist with site inductions & relevant paperwork.
* Tennant Liaison Officer duties.
Qualifications
* Proven work experience in office administration or a similar role, ideally within the construction industry.
* Familiarity with project management.
* Good IT skills and hands‑on experience with MS Office.
* Proficient typing and editing skills.
* Data organisation skills.
* Attention to detail.
* Excellent command of both written and oral English.
* Excellent organisational skills with strong attention to detail.
Legal & Equal Opportunity
Only applicants who are legally entitled to work in the UK and are currently resident in the UK are invited to apply.
The company is opposed to all forms of discrimination and will select for employment, training and promotion on the basis of suitability for the job and/or merit. It is company policy that no job applicant or employee receives less favourable treatment than another on the grounds of sex, race, colour, age, ethnic or national origins, political affiliations, religious beliefs, marital status, physical disability or is disadvantaged by unjustifiable conditions or requirements.
Employment Details
Seniority level: Entry level
Employment type: Full‑time
Job function: Information Technology
Industry: Construction
Additional Information
Referrals increase your chances of interviewing at Vital Energi Utilities Limited by 2×.
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