Finance & Operations Assistant
Location: Office-based in Dinnington, S25 (with flexibility for 1 day per week from home)
Hours: 30 hours per week
Salary: £27,500 to £30,000 pro rata
About the Role
Our client, an IT managed service provider, is looking for a highly organised and proactive Administrator / PA type candidate to support the day-to-day running of their business.
This is a hands-on, varied role focused on bookkeeping, administration, and keeping the business running smoothly behind the scenes. Youll take ownership of key operational tasks particularly around finance and ensure nothing slips through the cracks.
This role is ideal for someone who enjoys taking responsibility, staying on top of everything, and making a real impact in a small but growing company.
Key Responsibilities
Finance & Bookkeeping (Core Focus)
Manage day-to-day bookkeeping using Xero and Business Systems
Raise and send customer invoices accurately and on time
Monitor outstanding invoices and proactively chase late payments
Maintain up-to-date and accurate financial records
Reconcile bank transactions
Process supplier invoices and ensure timely payments
Administration & Business Support
Manage incoming paperwork (supplier bills, receipts, documents)
Ensure all financial documents are recorded correctly in Xero and business systems
Keep on top of general administrative tasks across the business
Take ownership of tasks that are important but often deprioritised
Procurement & Coordination
Assist with ordering equipment and services
Liaise with suppliers where required
Office & Team Support
Keep the office running smoothly (supplies, consumables, general organisation)
Order and manage stock such as stationery, refreshments, and essentials
Support small team initiatives (e.g. birthday cards, team touches)
Light PA Support
Assist with ad-hoc admin tasks for the business owner
Help ensure key tasks and deadlines are not missed
Act as a reliable point of support to keep things moving
About You
Experience in bookkeeping and administration
Strong working knowledge of Xero
Highly organised with excellent attention to detail
Proactive and able to take ownership without needing direction
Comfortable chasing payments professionally and confidently
Able to manage multiple priorities and stay on top of tasks
Confident enough to challenge when something isnt right or has been missed
Friendly, approachable, and a team player
Interested? Please apply with your latest CV.
Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.
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