Overview / About us
We’re Stripe; a PR, social, content and influencer agency, part of Lumanity. With offices in Edinburgh and London, we cover the length and breadth of the UK, creating work that breaks boundaries, delivers results and gets people talking.
Responsibilities / Position overview
We're on the lookout for a highly organised and personable Receptionist and PA to the Board to join our vibrant team at our Edinburgh office. This role is the heartbeat of our office, ensuring everything runs like clockwork while providing indispensable support to our Board members. With a flexible schedule from Monday to Thursday, this part-time position is perfect for someone who thrives in a dynamic, fast-paced environment.
You will report directly to our Operations Manager, becoming an integral part of a team that values creativity and collaboration
Join us at Stripe and be a key player in a team that’s passionate about making an impact. If you are an organised, friendly, and proactive individual, we would love to hear from you!
Reception/Office Duties:
* Greet and welcome visitors with a warm and professional demeaner.
* Manage incoming calls, emails, and correspondence efficiently.
* Maintain a tidy and organised reception area, always ensuring a professional appearance.
* Coordinate meeting room bookings and prepare meeting spaces as required.
* Handle incoming and outgoing mail and deliveries.
* Manage relationships with key vendors including security, IT, office cleaners, work with building management.
* Resolve any maintenance, electrical issues.
* Order stationery, kitchen supplies.
* Assists to arrange all business planning & biannual social events.
* Organises weekly and adhoc team socials and events as required.
Personal Assistant Duties:
* Provide comprehensive administrative support to the Board members, including calendar management, travel arrangements, and meeting coordination.
* Prepare and distribute agendas, minutes, and other relevant documents for Board meetings.
* Assist in the preparation of presentations, reports, and other documentation as needed.
* Conduct research and compile information to support Board initiatives.
* Maintain confidentiality and handle sensitive information with discretion.
Qualifications
* Previous experience in a receptionist or administrative assistant role is preferred.
* Exceptional organisational and multitasking skills.
* Strong communication and interpersonal abilities.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Ability to work independently and as part of a team.
* Attention to detail and a proactive attitude.
Benefits
We offer our employees a comprehensive benefits package that focuses on what matters to you – health and well-being, personal finances, professional development, and a healthy work/life balance:
* Enhanced maternity/paternity leave and shared parental leave options
* A pension plan with employer contributions
* Subsidised private healthcare with employee contribution
* Personal learning plans, coaching and mentoring to support you on your career path
* Generous annual leave entitlement including Christmas and birthday off
* An annual profit related bonus
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