Job overview
Buckinghamshire Health and Social Care Academy is a non-profit partnership organisation established by the Buckinghamshire NHS Trust, Bucks New University, Buckinghamshire Council, University of Bedfordshire, Buckinghamshire Local Enterprise Partnership, Buckinghamshire College Group and the Buckinghamshire Primary Care Training Hub.
The goal of the Academy is to optimise the health and social care workforce education, training and development. This will be achieved through partnership and multi-professional working with the single aim of delivering the best possible care to the population of Buckinghamshire.
This role is not a Trust-based role, the Academy is hosted by the Trust only and operates under its own governance structure and work demands. However, it is an NHS post. This role will be remote working, with opportunity to utilise office space at our partnered University campus in Aylesbury.
Your role would be to:
·Provide administrative support to multiple programme managers; resolve day-to-day problems independently
·Acts as the first point of contact for enquiries from project teams and stakeholders
·Maintains the Academy’s social media accounts and website
·Assists in project planning and administrative tasks, including diary management and the scheduling and minuting of several meetings
Main duties of the job
General administrative duties:
·Manage Teams meetings, room/venue bookings and audio-visual equipment as required.
·Responsible for the scheduling and management of several formal and informal meetings, and completing succinct minutes for records and auditing purposes.
·Support successful management of all Academy associated projects by working alongside multiple programme managers simultaneously and providing support as needed.
·Maintain and update a contact management record for internal and external stakeholders
·Coordinate and manage social media platforms, website design, and relationships with Partnered Comms Teams
·Communicates effectively and delivers excellent communicative and collaborative skills in line with the Trust’s CARE values framework.
Working for our organisation
Why colleagues think we are
What does Buckinghamshire Healthcare NHS Trust offer you?
As part of our BHT family, you’ll benefit from learning and development opportunities to support your career progression.
Alongside NHS benefits of generous annual leave entitlement and pension scheme, you'll have access to NHS discount schemes.
We provide a range of health and wellbeing services to promote a healthy, happy workforce.
What do we stand for?
Our vision is to provide outstanding care, support healthy communities and be a great place to work.
Our mission is to provide personal and compassionate care every time.
We are working hard to increase diversity at all levels within the trust. We believe a diverse workforce can have a positive effect on both staff wellbeing and patient outcomes.
We welcome applications from black, Asian and minority ethnic candidates, LGBTQ+ candidates, candidates with disabilities and care-experienced candidates.
We make employment decisions by matching our service needs with the skills and experience of candidates, regardless of age, disability, gender, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Person specification
Education
Essential criteria
1. Degree in business administration or equivalent level of experience, together with a high level of numeracy and written and spoken English.
Desirable criteria
2. Knowledge and experience in health and social care
Experience
Essential criteria
3. Managing, maintaining and developing external communications including website design
4. Undertaking data collection, collation and inputting into complex spreadsheets and documents. Analysis of data, producing reports as required.
5. Working autonomously and without supervision, using own initiative, but with access to advice when necessary.
Desirable criteria
6. Understanding of project methodology and monitoring.
7. Provide robust business and administrative support.
Skills
Essential criteria
8. Management of meetings and taking accurate and concise meeting minutes
9. Exemplary organisational skills
10. Working on multiple tasks with shifting priorities simultaneously
Desirable criteria
11. Confident to deal with senior staff
PPE requirements: Buckinghamshire Healthcare NHS Trust requires all colleagues to wear appropriate personal protective equipment (PPE) in accordance with our infection prevention and control procedures.
COVID-19 and Flu vaccinations remain the best way to protect yourself, your family, your colleagues and of course our patients from the viruses when working in our healthcare settings. We encourage our staff to be vaccinated when recommended.
Application deadline: This post will close on the closing date stated at midnight, however if we receive a large number of applications or there is a change in circumstance, we may be required to close a job before the advertised date.
Application information: If you are offered a job, information will be transferred into the national NHS Electronic Staff Records (ESR) system.
Shortlisting: The monitoring and safeguarding sections are not made visible to the shortlisting panel. The safeguarding section may be made visible to the interview panel, dependent on the role being recruited into.
Travel expenses: It is Trust policy that travel expenses for interviews will not be reimbursed.
Smoking: All Trust sites are NO SMOKING. Smoking in all areas of the buildings and premises is prohibited.
Employer certification / accreditation badges