Job Title: Finance Manager
Company: Vintage Threads
Location: London (Hybrid)
Job Type: Part-Time (3–4 days per week)
About Vintage Threads
Founded in 2016, Vintage Threads has grown to become one of Europe’s premier vintage retailers. We curate high-quality vintage designer and sportswear pieces from the 80s, 90s, and early 2000s, offering them through both our online platforms and physical stores. As we continue to expand rapidly ( currently half way through our investment round ) we’re looking for a Finance Manager to help elevate our finance operations and support our CFO in building a top-tier financial function.
The Role
We're seeking a hands-on, detail-oriented Finance Manager to oversee and strengthen our finance function. Working closely with the CFO, department leads, and company founders, you'll play a key role in the day-to-day financial operations while helping shape strategic financial practices across the business.
Key Responsibilities
Management Accounts
* Prepare monthly management accounts, including all relevant journals and reconciliations.
Cashflow
· Update and maintain accurate cashflow forecasts, taking into consideration all future spend for inventory, overheads, CAPEX, tax obligations and receipts from revenue streams.
Modelling
· Update and maintain all relevant information for financial forecast models (both internal and external).
· Assist in responding to regular and ad hoc investor requests of information.
Accounts Payable
* Support and maintain the Spendesk platform:
* Upload, review, and categorize invoices to appropriate cost centres and VAT codes.
* Monitor the Spendesk Wallet and flag top-up needs.
* Process expense claims and address team queries.
* Manage the finance mailbox, respond to supplier queries, and perform regular supplier statement reconciliations.
* Maintain the Accounts Payable ledger in Xero.
Accounts Receivable
* Enter invoices from online platforms (Shopify, Whatnot) into Xero.
* Process Selfridges invoices and categorize Lightspeed payouts by cost centre and general ledger code.
Payroll
* Process monthly payroll and maintain accurate employee records.
* Respond to payroll queries and handle statutory submissions (e.g. P45, P60).
Tax & Reconciliations
* Prepare and submit quarterly VAT returns.
* Perform regular bank reconciliations.
Ad Hoc Support
* Provide general financial support to the CFO and leadership team as needed.
About You
* Previous experience in a startup or fast-growing business is a plus.
* Proficient with accounting software (Xero experience preferred).
* Exceptional attention to detail and accuracy.
* Strong organisational and multitasking abilities.
* Clear communication skills and a proactive approach to problem-solving.
* Comfortable working in a dynamic, fast-paced environment.
What We Offer
* A chance to be part of a company that is scaling operations across the world.
* A collaborative, supportive team culture.
* Quarterly allowance for clothing
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* Opportunities for personal and career growth.
* Employee discounts on our curated vintage collections.
Ready to Join Us?
If you're passionate about finance and excited to contribute to the growth of a unique fashion brand, we want to hear from you. Please submit your CV and a brief cover letter outlining your experience and why you’d be a great fit for the role.