Overview
The Assistant is a key team member in the day-to-day operation of the Apollo European Origination business in London. The successful candidate should have an interest in learning the Origination business at Apollo, with focus on operational aspects to ensure business-critical deadlines and priorities are met. Given the entrepreneurial culture of the firm, the individual must be prepared to “roll up their sleeves” across a variety of tasks. This fixed-term contract role provides maternity cover for a period of 12 to 14 months and includes support for a Partner, MD and two Principals.
Primary Responsibilities
* Provide direct support to European Origination Partner & team.
* Provide travel, diary and expense support for wider European team.
* Schedule and organize meetings, conferences and off-sites including all related logistics/materials; proactively address conflicts and exercise strong judgment based on priorities, seeking guidance as needed.
* Proactively manage the DealCloud (CRM) project alongside the team’s Partner and help new joiners on the broader investment team get up to speed with best practices.
* Interface with firm’s investors and internal senior investment team.
* Create deal codes in EAS on behalf of the team.
* Proactively ensure that NDAs and other requests are responded to in a timely manner.
* Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and coordinate visas.
* Screen a large volume of incoming calls and emails, and greet guests in a professional and courteous manner.
* Prepare and edit materials for the team, including Word documents and Excel Spreadsheets.
* Allocate and process expenses for executives, including American Express and out-of-pocket expenses using Concur.
* Provide support in the recruitment process of new hires; liaising with recruiters, arranging interviews and helping to onboard.
* Manage work priorities independently and respond to business outside of normal business hours as needed.
* Perform other related general administrative tasks for executives as assigned and required.
* Coordinate closely with team and other assistants to provide phone coverage and back-up assistance.
Qualifications & Experience
* Bachelor’s Degree or five or more years of administrative assistance experience or training, or equivalent combination of education and experience.
* Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines.
* Strong initiative and ownership of responsibilities; proactive, positive attitude towards tasks and ability to plan ahead for potential issues.
* Exemplary interpersonal skills necessary to handle sensitive and confidential situations with poise, tact and diplomacy.
* Superb written and verbal communication skills; strong attention to detail when composing and proofing materials.
* Team-oriented and collaborative attitude is a must.
* Extensive knowledge of Microsoft Outlook and proficiency in Excel, Word and PowerPoint.
* Working knowledge of standard office administrative procedures and equipment.
* Experience in the finance industry is preferred but not required.
About Apollo
Apollo is a high-growth, global alternative asset manager. In our asset management business, we seek to provide our clients excess return at every point along the risk-reward spectrum, focusing on yield, hybrid, and equity strategies. Through Athene, our retirement services business, we specialize in helping clients achieve financial security by providing a suite of retirement savings products and acting as a solutions provider to institutions. Our patient, creative, and knowledgeable approach to investing aligns our clients, the businesses we invest in, our employees, and the communities we impact, to expand opportunity and achieve positive outcomes. We invest in our people for the long term and are committed to supporting their development at every stage of their career.
Apollo provides equal employment opportunities regardless of age, disability, gender identity, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, veteran status, sex or sexual orientation, or any other criterion protected by applicable law. Candidates who do not meet all criteria may still be considered if they have relevant experience or equivalent levels of skill or knowledge to fulfil the requirements of the role. Roles are conditional upon and subject to satisfactory reference and background checks, as well as all necessary corporate and regulatory approvals or certifications as required from time to time.
Seniority level
* Mid-Senior level
Employment type
* Full-time
Job function
* Administrative
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