Job Title: Payroll Coordinator
Salary: £21,000 based on 24 hrs per week
Location: Sittingbourne
Hours: 24 hours per week
Preferred Working Pattern: Monday–Thursday, 9:00am–3:00pm (flexibility considered)
Location: Hybrid – 3 days in office, 1 day working from home
Role Purpose
The Payroll Coordinator is responsible for the accurate and timely end-to-end processing of payroll for over 2,000 employees across weekly and four-weekly payroll cycles. The role supports compliance with UK payroll legislation while contributing to the companies mission of quality, ethics, and community.
Core Responsibilities
Coordinate and accurately manage end-to-end payroll processing for 2,000+ employees on weekly and four-weekly payroll cycles
Ensure all payroll deadlines are met or exceeded
Reconcile payroll data, investigate discrepancies, and implement corrective actions where required
Assist with pension administration, including auto-enrolment assessments and pension contributions
Provide cover for the Payroll Manager during periods of holiday or absence
Carry out any other reasonable requests in line with the role
Learning & Development
Produce clear, well-documented payroll process notes with a focus on continuous improvement
Maintain awareness of changes in payroll legislation and government budgets impacting payroll processing
Apply up-to-date knowledge of PAYE, NIC, statutory payments, and payroll thresholds, including:
Redundancy payments
SMP, SAP, SPP, ShPP
SSP
Salary exchange initiatives
Team Collaboration
Liaise with teams across the business to ensure payroll data is recorded and reported accurately and on time, in line with company policies
Respond to payroll queries clearly, professionally, and efficiently
Support and guide team members in the effective use of People and Payroll systems
Produce payroll reports and provide data to internal and external stakeholders, including ONS, HMRC, and auditors
Knowledge, Skills & Experience
Minimum of 3 years’ experience in payroll coordination or a senior payroll support role
Confident user of payroll software (experience with Access systems desirable)
Strong understanding of UK payroll legislation and HMRC requirements
Excellent attention to detail with the ability to meet strict deadlines
Strong numerical ability and advanced Excel skills
Proven experience handling people data professionally and confidentially
INDAB