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Join to apply for the Regional HR Executive – UK & Europe role at Prodapt
Overview
The Regional HR Executive provides operational and compliance-focused HR support for the UK and selected European countries. This role ensures adherence to local labour laws, company policies, and regulatory requirements, while managing day-to-day HR operations, employee relations, benefits administration, client-facing HR support, and specific facilities-related responsibilities such as car park allocation and access control.
Overview
The Regional HR Executive provides operational and compliance-focused HR support for the UK and selected European countries. This role ensures adherence to local labour laws, company policies, and regulatory requirements, while managing day-to-day HR operations, employee relations, benefits administration, client-facing HR support, and specific facilities-related responsibilities such as car park allocation and access control.
Responsibilities
Key Responsibilities
* HR Operations & Employee Lifecycle
* Manage onboarding, induction, probation, and offboarding processes for UK-based employees.
* Prepare and issue employment contracts, amendments, and HR letters in compliance with UK labour law.
* Maintain accurate employee data in the HRIS, ensuring GDPR compliance.
* Compliance & Labour Law
* Act as the primary point of contact for HR policy and labour law queries for the UK.
* Ensure company policies and employee handbooks are up-to-date and aligned with local legislation.
* Support audits, reporting, and statutory compliance requirements.
* Advise managers on handling performance, conduct, and absence cases in line with legal obligations.
* Client & Stakeholder Engagement
* Represent HR in client meetings, responding to queries on organisational charts, HR policies, and processes.
* Ensure timely and accurate fulfilment of client HR-related requirements.
* Payroll, Benefits & Insurance
* Coordinate with payroll providers to ensure timely and accurate salary payments.
* Manage health and life insurance processes from quotes to renewals, including invoicing.
* Act as primary contact for employee benefits vendors, managing invoices and data for services such as pensions, healthcare, and other perks.
* Manage annual leave, absence reporting, and statutory entitlements.
* Global Mobility & Immigration
* Work with the Global Mobility team on visa-related queries and processes.
* Act as Level 1 user for updating sponsored employee details on HMRC/government systems.
* Monitor and action updates on UK immigration compliance requirements.
* Employee Relations
* Serve as first-line support for HR-related queries, escalating complex issues to the Head of HR - Europe when necessary.
* Support investigations, grievances, and informal conflict resolution processes.
* Monitor workplace conduct and promote adherence to company values and standards.
* Facilities & Car Park Management
* Oversee employee car park allocations and maintain an up-to-date parking register.
* Ensure car park access systems are maintained and operational.
* Address any parking-related issues or disputes in coordination with Facilities Management.
* Regional HR Support & Projects
* Assist with HR reporting, metrics, and analytics for the EMEA region.
* Support regional HR initiatives and compliance projects as needed.
* Collaborate with HR colleagues in other countries to align practices and share best approaches.
Requirements
Key Requirements
Essential:
* Proven HR generalist experience in the UK.
* Strong knowledge of UK labour law and compliance processes.
* Experience with client-facing HR responsibilities and vendor management.
* Excellent organisational skills with strong attention to detail.
* Experience managing payroll, benefits, and insurance processes.
* Strong interpersonal skills with the ability to communicate clearly at all levels.
* Willingness to work 2 days per week in London and 2 days in the Reading office.
Desirable:
* Familiarity with HR processes in other European countries.
* Experience with HRIS and reporting tools.
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Human Resources
* Industries
Technology, Information and Internet
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