Administration Assistant (Engineering)| Spire Methley Park | FTC 12 months | Part time 30 Hours | Competitive Salary and Great Benefits
Spire Methley Park has a great opportunity for a Administration Assistant to work in there busy engineering department on
Job Purpose
To provide efficient and effective administrative support to the Engineering department.
Working Hours: 30 hours per week
- Monday 08.30 -4.30
- Tuesday day off
- Wednesday 08.30-4.30
- Thursday 08.30-4.30
- Friday (phone number removed)Please only apply if you can commit to this.
Overall Responsibilities
- Request, raise and reconcile all engineering purchase orders on SAP.
- Facilitate all administration processes supporting engineering services.
- Manage all non-bio-medical hospital assets from CMMS (Pirana) ensure they are kept up to date with regular servicing & compliance documentation.
- Ensure effective planning of all weekly, quarterly and annual PPM's and disseminate to hospital engineers and contractors.
- Manage and plan reactive work and maintain departmental electronic and manual filing systems accurately.
- Manage all contractors in line with HS21/HS16 Control of Contractors Policy.
- Manage internal and external communications such as e-mails and telephone calls as required.
- Daily check of presence, investigate all invoice queries and resolve in a timely manner with AP.
- Assist CSSD with yearly SGS audit.
- Prepare reports and documentation and assist with internal and external audits.
- Ensure cost effective management of all local service agreements with external contractors, obtain all relevant documents and complete new vendor requests via Spire links.
- Feedback contractor performance reviews for centrally negotiated contracts with Spire Senior FM Buyer.
- Ensure all hospital staff utilise Pirana system to report breakdowns and engineer requests, then prioritise request/jobs amongst engineers.
- Management of access door system, Issue door swipe cards to new starters, consultants and issue replacement cards.
- Practice and maintain a high standard of confidentiality at all times and exercise absolute discretion in the use of all patient/consultant/staff information in line with Information Governance requirements. Ensure that all information received and recorded is done so in accordance with the Data Protection Act and Spire policies.
- Undertake any training or development as required to acquire skills and knowledge to undertake role competently
- Carry out any other duty that reasonably falls within the general nature and level of responsibility of the post.Qualifications and Training and Experience
- Good standard of secondary education with demonstrable literacy and numeracy skills.
- Previous experience of a similar role in an office and / or customer service environment.
- Competent with Excel and spreadsheet development and management.
- Working knowledge of Microsoft word.
Benefits:
We offer employees a competitive salary as well as a comprehensive benefits package which includes but is not limited to:
- 35 days annual leave inclusive of bank holidays
- Employer and employee contributory pension with flexible retirement options
- 'Spire for you' reward platform - discount and cashback for over 1000 retailers
- Private medical insurance
- Life assurance
- Free Car park
- Free DBS
- Free UniformOur Values
We are extremely proud of our heritage in private healthcare and of our values as an organisation:
- Driving clinical excellence
- Doing the right thing
- Caring is our passion
- Keeping it simple
- Delivering on our promises
- Succeeding and celebrating togetherOur people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.
We commit to our employees well-being through work life balance, on-going development, support and reward.
Spire Healthcare is a leading independent hospital group that has been putting patients at the heart of everything we do for over 40 years. We have 39 hospitals, 10 clinics and a Specialist Cancer Care Centre across England, Wales and Scotland.
Spire Healthcare are proud to be an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive culture for all. Our people are our difference, it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.
Closing date: In order to streamline our recruitment process, we reserve the right to expire vacancies prior to the advertised closing date once we have received a sufficient number of applications