Administration Support - 12 Month Secondment/Fixed Term Contract - Part Time
Job Introduction
Are you looking for a career where you can make a real difference in people’s day.
We are seeking a part-time Administration Support Officer to join our team based in Ashford.
Can you move people? Apply now.What you’ll do
INSERT INFORMATION ABOUT THE ROLE
The experience you’ll need
To be considered for this role we recommend you demonstrate the below in your application;
* In this role, you will provide an effective administration service for the Onboard team, carrying out a range of duties and responsibilities that will include but not be limited to:
o Assisting with arranging of hearings and meetings, taking minutes as required.
o Arranging periodic and special medicals and maintaining all records/paperwork as required.
o Liaising with procurement clerks and Area Managers regarding ordering of all ticket stock, cleaning stores and general purchasing.
o Issuing equipment, uniform and briefing notes, obtaining signatures where required.
o Maintaining a filing system of documents if required, which meets all company standards and supplying information to the Area Manager’s team as required.
o Producing weekly timesheets for payroll for Area Management groups.
o Dealing with correspondence as required.
o Working as directed by the Area Manager’s team to update appropriate notice boards as required ensuring all notices are kept up to date.
o Assisting with disruption roster production if required.
o Carrying out performance investigations if required and collating information as directed.
o Supporting the maintenance of the Onboard section of the Company’s intranet to ensure all information is relevant and up to date.
o Working as directed by the General Manager Team Organiser to cover other members of the team during absences.
Where will I work?
This role is 3 days a week, working Monday, Wednesday and Thursday and will be based at Ashford.
The experience you’ll need
To be considered for this role, you will need to be able to demonstrate the following in your application:
* A proven track record of experience within a previous Administration Support or Administrator role
* Excellent working knowledge of IT systems to include Word and Excel experience as well as working with databases
* Excellent written and verbal communication skills
* The ability to work under pressure and to deadlines whilst providing accuracy at all times.
* Extensive experience of note taking
* Extensive experience of managing diaries and completing necessary room and event bookings
As proud members of the Armed Forces Covenant and Disability Confident Scheme, we will offer you an interview if you apply under these schemes and meet the minimum criteria for the role. Find out more here .
Other things to know
* This vacancy may close early if we receive a large number of applications. So, make sure you get yours in early.
* All offers of employment are subject to satisfactory references, a right to work verification, a basic criminal record check, and a pre-employment medical assessment. Work visa sponsorship isn’t available for this role.
* If you applied but weren’t successful in getting a similar role at Southeastern, please wait six months before applying again.
Along with your salary, the rewards you’ll get include:
* a final salary pension
* 24 days annual leave allowance (plus bank holidays)
We’re one of Britain's busiest train operators, serving London, Kent and parts of East Sussex. We run over 1,700 trains a day, carrying more than 500,000 passengers and serving 180 stations.
However, working on our railway is more than getting passengers from A to B. It’s about all the little moments that make a difference to their journey.
It’s also about making our railway a great place to work. With a team that represents the communities we serve. This is a journey we’re fully committed to and we’re proud to have been named a ‘Great Place to Work’ at the 2023 National Rail Awards and endorsed as a WORK180 Employer for Women.
Our ways of working are what we expect of everyone at Southeastern. They are powerful. Tiny moments, every day, from every one of us, add up to massive, positive change. Improving how it feels to work here and how it feels to travel with us.
At the heart of everything we do, our Safeguarding Team works to keep our customers, colleagues, and the public safe by improving safeguarding measures and knowledge making sure everyone gets home safe, every day.
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