UK & Ireland Sales Support Administrator Contract: 12 month Fixed Term Contract (maternity cover) Salary: £28,700 per annum Location: Office based, Southampton Hours: 40 hours per week, Monday - Friday, 8:30am - 17:30pm Start Date: August 2026 Excellent Benefits Purpose of the job Provide the UK & Ireland Sales Department with administration support and general sales administration to assist with the smooth running of customer Accounts. Key Duties & Responsibilities Processing debit notes, data entry using oracle, verifying calculations and backup prior to final approvals. Supporting the Admin and Finance Teams, liaising with account managers to ensure all chargebacks are processed and queries resolved. Uploading agreement forms to oracle using bulk upload Daily management of multiple outlook mailboxes ensuring all enquiries are assigned to the correct administrator for processing. Returns (RMA) data processing, completing pricing checks. Processing new customer account forms using Docusign. Maintenance of all administration trackers. Preparing sales out data for Finance Team on a weekly basis. Purchase Orders processing purchase requests for sales, marketing and eCommerce teams Product set up sheets, completing data and sharing within the agreed time scales. Taking minutes at weekly sales trade meeting and other sales meetings as required. Issuing discount codes on request as per the business approval matrix NDAs & Contracts processing in Docusign for signature and retrieving documents from DocuWare on request. Ensuring all sales enquiries are forwarded to the relevant Account Manager to follow up. Supporting and advising Account Managers on administration processes to ensure we are working within SOX and GDPR Providing administration cover as and when required. Providing additional administration support to the account managers as required. All other administration duties requested by manager. Attend industry tradeshows, meetings and other events as required Education & Experience Previous experience in a sales-related environment desirable but not essential as training will be given Superior attention to detail and high level of accuracy Ability to prioritise and handle multiple tasks in a busy environment Demonstrate confidence and patience in dealing with customers. Administration Experience, including data inputting Intermediate /Advanced excel (including vlookup) Sales Admin Support experience Oracle or other relevant system experience. Team player Excellent verbal and written communication skills Microsoft word /Outlook / TEAMS