Senior Executive Assistant
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Job Title: Senior Executive Assistant
Location: Woking / Stoke / Remote
Salary: Competitive
About the Role
The Senior Executive Assistant provides high-level, proactive and confidential support to the President. The role ensures the smooth operation of executive activities, supports board-level governance, and may provide line management to the administrative / office team. The Senior EA enables senior leaders to focus on strategic priorities by managing complex schedules, board processes, communications, and key projects.
Key Responsibilities
Executive Support
* Manage complex and fast-moving calendars, resolving conflicts and using strong judgement to prioritise.
* Proactively manage inboxes and correspondence, drafting replies and preparing briefing notes.
* Prepare executive documents including board papers, presentations, reports, agendas, and minutes.
* Organise Executive Leadership Meetings, Senior Leadership meetings, management offsites, and client or stakeholder meetings.
* Coordinate travel, itineraries, accommodation, visas, expense processes and logistics as required.
* Maintain confidentiality at all times, handling highly sensitive information with discretion.
* Exercise sound judgement when engaging with internal and external stakeholders on behalf of the Board and President.
Board & Governance Support
* Coordinate the timely production, formatting and distribution of papers, briefs and notes.
* Ensure meetings comply within internal governance and procedural requirements.
* Liaise closely with key senior stakeholders.
* Manage action logs, ensuring follow-up with owners and monitoring progress.
Project & Operational Support
* Support with key business initiatives and cross-functional projects, coordinating activities and tracking timelines.
* Conduct research, collate data, and maintain accurate records and documentation.
* Produce briefing materials for external meetings, visits, or events.
* Organise internal or external events, leadership workshops, and strategic planning sessions.
* Linemanage administrative support roles (EA / Office Administrator).
* Support appraisals, workload allocation, record keeping, and development planning.
* Lead improvements to administrative processes, systems, and cost‑efficiency initiatives.
Personal Attributes
* Emotionally intelligent and resilient.
* Highly proactive, adaptable, and solutions-focused.
* Able to work independently with minimal supervision.
* Calm under pressure, flexible with changing priorities.
* Professional, confident and a positive ambassador for the business.
Essential Knowledge & Skills
* Significant experience supporting senior executives (minimum 5 years at senior EA / PA level).
* Demonstrable experience managing board-level administration, board packs, and governance processes.
* Advanced skills in Outlook, MS Office, and presentation creation.
* Exceptional organisational skills with the ability to manage competing priorities.
* Strong written and verbal communication with the ability to influence and build relationships across all levels.
* Ability to handle confidential information with absolute discretion.
* Strong problem-solving ability; proactive forward planner.
* High level of attention to detail and accuracy.
Highly Desirable Experience
* Experience supporting a President or senior leadership in a complex or fast-moving environment.
* Experience managing small teams or administrative functions.
* Degree-level education or equivalent professional experience.
What We Offer
At Acosta Europe, we believe in investing in our people. You'll enjoy a supportive and forward-thinking work environment, ongoing development opportunities, and the chance to make a tangible impact across our growing business.
JOIN THE TEAM
Got what it takes?
In your application we want to see your personal style - what makes you tick and why you think your next opportunity is here with us
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