An established property consultancy is seeking a Property Administrator to provide comprehensive administrative and operational support to its surveying team, delivering day-to-day property management services across a diverse portfolio of commercial and mixed-use properties.
This is an excellent opportunity for someone with strong organisational and numerical skills who is interested in developing a long-term career within property and surveying. Full training will be provided.
Key Responsibilities
Service Charge Management
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Coding service charge invoices and liaising with the accounts team to ensure timely payment
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Supporting surveyors and facilities managers on day-to-day service charge matters
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Monitoring expenditure through quarterly variance reports, attending meetings to resolve actions
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Assisting with the preparation and issue of annual service charge budgets and year-end reconciliations
Property Administration
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Extracting and interpreting information from legal documentation and updating internal systems
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Liaising with tenants and suppliers to support the smooth day-to-day running of properties
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Maintaining accurate tenancy schedules and property records
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Assisting with tenant inspections where required
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Preparing client reports and property documentation
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Managing the onboarding of new properties and processing property disposals
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Processing RPI-linked rent reviews
Data & Reporting
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Creating, amending, and reviewing spreadsheets using Excel formulae
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Analysing and presenting data accurately and clearly
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Ensuring high levels of accuracy and attention to detail across all records and documentation
About You
Essential:
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Proficiency in Microsoft Word and Excel
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Strong numerical ability and confidence working with figures
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Experience creating and managing spreadsheets using Excel formulae
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Excellent written and verbal communication skills
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High attention to detail and a professional, proactive approach
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Strong time management skills with the ability to meet tight deadlines
Desirable:
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Previous experience in property management or a property-related role (not essential)
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A genuine interest in building a career within property and surveying