The role of Works Coordinator will include:
1. Supporting the Quantity Surveying team with effective communication to ensure accurate and timely information is collected and coordinated to meet the required timescales.
2. Manage the Quantity Surveying (QS) mailbox, ensuring timely coordination and delegation of incoming communications to the appropriate personnel or department
3. Liaise between site teams, subcontractors, and the quantity surveying department to ensure smooth information flow
4. Assist in preparing and maintaining project documentation, including work schedules, progress reports, and financial summaries
5. Support the preparation of bills of quantities, cost estimates, and tender documentation
6. Assist in managing subcontractor and internal teams accounts, including valuation of variations and final accounts
7. Support the QS team in identifying, pricing, and documenting variations and change orders
8. Maintain accurate records for audit and quality assurance purposes
9. Contribute to continuous improvement initiatives in commercial processes
10. Providing quality statistical information on key performance indicators to assist managers in target setting, performance monitoring and updating dashboards and implementing improvements where needed
11. Support in project/contractor meetings including meeting minutes and following up actions.
12. Identifying any shortfalls in service delivery and ensuring they are dealt with appropriately
13. Maintaining relationships with internal and external stakeholders
14. Occasional travel to regional and other office locations maybe required
Skills and experiences:
15. Excellent organizational and coordination skills
16. Strong numerical and analytical ability
17. Effective communication and interpersonal skills
18. Effectiveness in coordinating between site and commercial teams
19. Attention to detail and accuracy
20. Ability to work independently and as part of a team
21. Proactive problem-solving approach and commercial awareness
22. Accuracy and timeliness of valuations and cost reports
23. Quality of documentation and record-keeping
About us
We provide in-house repairs and maintenance for a wide range of properties, as part of a not-for-profit organisation. We foster a diverse and inclusive culture. Our customers are at the heart of all we do, and colleagues help make a real difference to people’s lives.
Our Benefits
As part of our commitment to making Sanctuary a great place to work, where your wellbeing is of genuine importance, we have developed an attractive employment package. The package recognises your contribution, supports your physical, mental and financial health and gives you the flexibility to tailor your employee benefits by offering:
24. 25 days annual leave (rising to a maximum of 30 days) plus public holidays
25. A pension scheme with employer contributions from Sanctuary
26. Life Assurance
27. Employee Advice Service including counselling
28. Cycle to Work scheme
29. Voluntary health plans
30. Employee discounts
31. Wellbeing support and tools
32. Employee recognition scheme
33. Employee Networks, with a shared interest in inclusion, and who provide invaluable support to colleagues
34. £30,553 per annum (rising to £32,161 per annum after 12 months, subject to satisfactory performance)
(if the link is unavailable please visit the Sanctuary careers website)