Planned Maintenance Administrator – Fixed Term Contract – Whiteley
Planned Maintenance Administrator
Fixed Term Contract – 6 Months FULL TIME – 40 HOURS
Salary: Competitive (Subject to knowledge and experience) Location: Whiteley
Reporting to: PPM Supervisor
About Corrigenda Ltd
At Corrigenda, we are proud to be one of the South’s leading facilities services companies, specialising in facilities management and capital projects. Our success is driven by the incredible people who make everything we do possible, and we are committed to investing in their growth and development. With a reputation for excellence, our skilled engineers, supported by a dedicated office team, consistently deliver top-tier services that not only meet but often exceed our clients’ expectations.
Job Summary
Due to continued growth, Corrigenda are looking to recruit an enthusiastic Planned Maintenance Administrator.
This role involves the coordination and management of planned maintenance visits. Ensuring they are completed, and relevant documentation is checked and updated on the client database. The Planned Maintenance Administrator will update and maintain client asset information and records as well as support the wider team to ensure the smooth running of the department. The Planned Maintenance Administrator is the first point of call to engineers, contract managers, external contractors and clients to resolve issues/queries within a timely manner.
Key Responsibilities and Development areas will Include
(but not limited to):
• Update and maintain assets & records ensuring all required documentation is completed and uploaded to Corrigenda’s and the client CAFM system in a timely manner
• Update client CAFM systems with work update for in house and sub-contracted works as required to produce client monthly reports
• Schedule in-house engineers and specialist subcontractors to attend jobs, arranging access requirements directly with site and populating the resource planner
• Liaise with contract managers, engineers, and external contractors to ensure that paperwork and reports are received on time and completed to the correct standard
• Reviewing the accuracy of the maintenance plans and ensuring jobs/orders have been raised
correctly
• Assist with providing accurate information for management reports
• To support the handling and logging of client requests via telephone or email
• Raise purchase orders for materials and subcontractors
• Assist with other work activities when required and provide team cover during holidays/sickness
• Any other tasks, within capabilities, as instructed by line manager
Knowledge, Experience and Skills:
Person Profile
• Excellent attention to detail
• IT literate – must be confident in all Microsoft Office Packages particularly Excel
• Ability to prioritise and work under pressure
• Ability to work as part of a small team to become a ‘Team Player’ whilst
demonstrating initiative and ability to work independently
• Experience in using CAFM systems for call handling and task logging
• Experience in quality assurance and/or compliance
• Excellent written and verbal communication skills
• Excellent telephone skills
• Experience working in a facilities role
Package:
• Competitive Salary
• Annual Salary Review
• 23 days holiday plus bank holidays
• Extensive Learning & Development opportunities, including opportunities for progression.
• Employee Assistance Programme – Offering guidance and advice on Personal, Health, Legal
and Financial queries.
• Bupa Cashplan – benefits covered include dental, optical, physiotherapy and a health & wellbeing.
• Enrolment into our pension scheme
• Refer a friend reward scheme – worth £750 per referral
Corrigenda are proud to be an equal opportunities employer. We are committed to equal and fair treatment for all colleagues or potential colleagues irrespective of race, sexual orientation, nationality, ethnic origins, religion or belief, disability, age, gender, marital or family status
Join us to be part of a diverse workforce that values collaboration, growth, and opportunity for all.
We help our customers by keeping them up-to-date with the fast-changing compliance landscape. Sign up to our mailing list to get our latest news and briefings in your inbox.
Name *
Email *
I give consent to recieve email updates from Corrigenda.
If you are human, leave this field blank.
#J-18808-Ljbffr