Private Executive Assistant to UHNW Individual & Family Location: Primarily UK-based with extensive international travel, including prolonged stays in the United States and Europe
Contract: Full-time, Permanent
Overview:
An exceptional opportunity has arisen for a highly discreet, organised, and emotionally intelligent Private Executive Assistant to support an Ultra-High-Net-Worth (UHNW) individual and their family. This predominantly private-facing role requires a seasoned EA with a strong background in household management, international travel coordination, philanthropy, and high-level personal support.
You will act as the central point of contact for all aspects of the Principal’s private affairs, requiring superb interpersonal skills, attention to detail, and a flexible, proactive approach.
Key Responsibilities:
Private Diary & Appointment Management:
Coordinate complex personal schedules for the Principal and family members, including medical, social, and personal appointments across multiple time zones.
Travel Management:
Arrange and oversee private and commercial travel itineraries, including visas, accommodations, and logistics for both the Principal, family, and household staff — often at short notice — with the flexibility to accompany and remain in the United States and Europe for prolonged periods.
Household & Staff Management:
Oversee private household operations and staffing, ensuring properties (primarily in the UK, US, and Europe) run smoothly, staff are well-managed, and standards are consistently upheld.
Philanthropy & Board Commitments:
Support the Principal’s charitable work and board positions by managing meeting schedules, preparing briefing documents, liaising with stakeholders, organising events, and assisting with governance requirements.
Event & Dinner Planning:
Organise and manage private dinners, charity functions, and other high-profile events in both domestic and international settings.
Art Collection Management:
Coordinate the care, insurance, logistics, and global movement of a significant private art collection, liaising with galleries, shippers, and customs specialists as required.
Pet Care Coordination:
The Principal is a devoted dog owner. The EA must be an animal lover, comfortable overseeing pet care arrangements, travel logistics, and vet schedules.
Project Management:
Manage bespoke private projects on behalf of the Principal, ensuring timely delivery and discreet handling of all personal initiatives.
Relationship Management:
Act as a key liaison with a wide range of contacts including lawyers, financial advisors, household staff, philanthropic organisations, and board members.
Candidate Profile:
Minimum of 5+ years' experience in a similar role supporting UHNW individuals and families
Highly discreet, trustworthy, and emotionally intelligent
Exceptionally organised, with the ability to manage complex, ever-changing schedules
Flexible and available to travel extensively, including prolonged periods in the United States and Europe
Experienced in managing private households and international property portfolios
Knowledge of art collection management and global logistics is highly desirable
Confident in event planning and managing high-profile dinners and charity functions
Strong written and verbal communication skills
Calm, proactive, and solutions-focused under pressure