We are seeking a highly organized and proactive Transport Office Administrator to join a busy logistics firm.
This pivotal role provides essential administrative support, acting as the backbone for our Transport Planners and Managers.
You will be responsible for ensuring all daily administrative and record-keeping duties are executed flawlessly, enabling the operational team to focus entirely on routing and execution.
Key Responsibilities
• Operational Support: Work directly on behalf of Transport Planners to prepare daily operational documents, driver manifests, delivery notes, and route documentation.
• Data & Record Keeping: Accurately input, maintain, and file all essential transport records, including driver hours, vehicle service schedules, defect reports, and proof of delivery (PODs).
• Compliance Administration: Assist with the smooth running of compliance records, including filing tachograph data and managing vehicle maintenance schedules to ensure the company remains legally compliant.
• Communication Hub: Act as the first point of contact for internal queries (drivers, warehouse) and external communication (hauliers, suppliers) related to administrative processes.
• Invoice & Cost Tracking: Assist the management team by collating operational data necessary for accurate invoicing and basic cost tracking.
Who We're Looking For
The ideal candidate will be highly organized, possess a meticulous eye for detail, and be comfortable working in a fast-paced environment.
• Proven experience in a high-volume administration, logistics, or transport setting is desirable.
• Excellent proficiency in MS Office (Word, Excel) and transport management systems.
• Strong verbal and written communication skills.
• Ability to work autonomously and manage multiple priorities effectively.
Benefits
• Flexible working options (Part-Time or Full-Time) to suit personal needs.
• The chance to play a central, supportive role in a critical operational team.
• Ongoing training and professional development opportunities.
To express interest, please send your CV and specify whether you are seeking Part-Time or Full-Time hours