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Base pay range
Fixed term contract (maternity cover) until November 2026, full time, 37 hours per week (1.0 FTE)
Band 4 - £33,002 to £36,636 per annum
About The Post
The University of Suffolk is looking for an experienced events organiser to assist our small team in the planning, management and delivery of high-profile student recruitment and corporate events.
We are looking for a dynamic, creative, and extremely well-organised person to help us enhance the profile and reputation of the University through successful events including open days, graduation, higher education fairs, public open lectures, and academic conferences.
You will be evidence-based in your approach, using feedback to implement improvements, and you will work flexibly to support events outside of normal office hours. In your role, you will:
* Lead on a portfolio of events from onset to completion and take responsibility for core project areas within larger events (assigned by the Events Manager) to ensure delivery of a high-quality events programme.
* Provide events advice and services to colleagues across the University, delivering guidelines and training as required.
* Maintain budgets for certain events, reporting to the Events Manager throughout.
* Ensure processes are in place to manage guest lists and RSVPs and liaise with relevant external and internal teams regarding event set up and logistics, including catering, audio visual, risk assessment, security, and technology.
* Work closely with colleagues in Estates and Facilities to manage the conferencing and commercial bookings function at the University.
About The Team
* The events officer will be part of the wider communications team which sits within the Directorate of Marketing, Communications and International.
* The Directorate is responsible for student recruitment, admissions, marketing, events, website, social media, external and internal communications.
* The team has a proactive social group which coordinates various activities through the year
* The team benefits from agile working, with on-campus time of at least 60%, however, many people choose to be in the office more often to work collaboratively.
About You
You will be a creative and highly organised person with excellent planning and interpersonal skills, who is able to juggle multiple events and deadlines in a busy environment. You will have a solution orientated approach to problem solving and have good attention to detail. In addition, you will have:
* Significant experience of planning, organising, and evaluating events.
* Excellent interpersonal skills, with the ability to develop and maintain strong relationships with internal and external stakeholders.
* Ability to think quickly and react calmly in high pressure, public situations.
* Strong problem-solving skills and the ability to find creative solutions.
* Excellent customer service.
* You will be competent in the use of digital systems including Microsoft Office applications and SharePoint.
Benefits
* Generous annual leave entitlement of 25 days for Bands 1-4 and 30 days for Bands 5 and above, plus 8 bank holidays and any university closure days.
* Enjoy an extra day of paid leave on your birthday, subject to qualifying/service conditions.
* Flexible working, including family friendly policies.
* Competitive workplace pension scheme (USS) - with an employer contribution rate of 14.5%, tax relief on contributions and life cover.
* Staff discounts at a number of local amenities in Ipswich.
* Access to a range of high-quality learning and development opportunities
* Discounted rates for staff approved to study a UoS undergraduate or postgraduate course, subject to a set of criteria and conditions.
* Cycle to Work scheme.
* Electric vehicle salary sacrifice.
* Employee Assistance Programme (EAP).
* Staff recognition annual awards.
Closing Date: Monday 27 October
Interview Date: Monday 3 November
For an informal discussion about the role, please contact: Jason Eghan j.eghan@uos.ac.uk
Please see the Job Application Guidance to support your application.
Please be aware that this post is not eligible for visa sponsorship.
Please note:
We recommend that you apply as soon as possible, even if the closing date is in the future.
Applications received may be reviewed before the closing date and should we receive a high number of applications for this post, or high-quality applications which demonstrate suitability, we reserve the right to close the vacancy early. We may hold interviews as and when applications are received, and we reserve the right to offer to a candidate prior to the closing date.
We are a values driven organisation, committed to ensuring we remain a beacon for aspiration and achievement, while providing a great environment to work and study. We are committed to promoting a diverse and inclusive community and we encourage applications from under-represented groups.
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