Overview
BPAS is looking for an exceptional Admin Coordinator to join our Chester cluster on a full time basis, 36 hours per week over Monday to Friday. You will ensure the provision of a quality administrative service within the units, and will deputise in the absence of the Treatment Unit Manager for administrative duties to ensure the smooth running of the units.
Responsibilities
* Ensure adequate admin staffing levels with the necessary skills to meet service needs; participate in the recruitment, induction and training of staff.
* Monitor employee performance against agreed quality standards and carry out one to one interviews with staff in order to identify development needs and opportunities.
* Maintain accurate staff records in relation to time sheets, sickness and holidays and input information into the payroll adjustments database.
* Assist in the implementation of procedures to meet Health and Safety legislation, e.g. risk assessments, COSHH.
* Liaise with the Lead Nurse(s) to ensure the smooth running of the unit.
* Supervise the completion and transmission of all the necessary client administration in a timely and accurate manner, e.g. the preparation of medical case notes, the completion of forms, discharge information and the patients register.
* Undertake and supervise general office duties such as word processing and spreadsheet systems, handling daily post, filing and archive systems.
* Demonstrate excellent senior administrative experience, ideally within a healthcare environment (not essential).
Qualifications / Skills
* Knowledge of clerical procedures including checking documentation, telephone and reception duties.
* Strong IT skills including MS Office packages and bespoke systems; excellent attention to detail when dealing with client documentation.
* Ability to plan and organise, motivate staff, and work well as part of a team.
* Good interpersonal and communication skills at all levels of a business including with colleagues, clients and external stakeholders.
* Experience of managing a team is desirable.
About BPAS
British Pregnancy Advisory Service (BPAS) is the UK's largest independent women's reproductive healthcare charity. We work mainly on behalf of the NHS across the country providing abortion, contraception, STI testing and treatment. We specialise in evidence-based, not-for-profit care reproductive healthcare.
* Life assurance cover at 3 times salary
* 34 days annual leave per year
* A defined contribution pension scheme
* Employee benefits programme through BHSF including health & wellbeing services, lifestyle offers for you and your family (salary sacrifice schemes, counselling services and free private GP appointments)
BPAS is committed to safeguarding and promoting the welfare of vulnerable adults, children and young people through a safer recruitment framework. This includes a thorough selection process and a number of pre-employment checks.
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