Job Purpose
The postholder will work closely with and support the Chief Master & Principal (CM&P) of The Schools of King Edward VI in Birmingham, King Edward’s School Birmingham and King Edward VI High School for Girls, through a high-level of professionalism, to accomplish responsibilities and tasks. Specific responsibilities and requirements will vary depending on the needs of the Schools but will centre on effectively managing a wide range of high-level administrative tasks including executive communication, handling of corporate documents, arranging meetings, ensuring their smooth running, and assisting the CMP to be prepared for all her briefs.
Role and Responsibilities
* To provide a full and confidential Executive Assistant service to the CM&P and provide some administrative support to the Independent Schools Governing Board (not to include minuting of meetings)
* Act as the CM&P’s representative in all dealings with internal and external contacts (pupils, parents/carers, colleagues, visitors, donors etc.) and to do so with professionalism and courtesy.
* To be the first point of contact for all stakeholders wishing to communicate with the CM&P with the ability to triage requests using sound judgement.
* To organise the CM&P’s diary ensuring co-ordination with other Leadership Team/stakeholders and anticipating needs in advance to ensure all necessary arrangements are put in place.
* To ensure the CM&P is fully briefed and prepared in advance of all meetings and events and provided with the relevant documents/information/resources
* To conduct research and fact-finding for the CM&P (and other Leadership Team members as directed by the CM&P).
* To ensure smooth communication with the Board and to establish a good working relationship with both the Chair and Clerk to the Governors.
* To liaise closely with the PAs to the Heads of School, KES and KEHS to ensure alignment of diaries and purposes.
* This will include having timely awareness of the Schools-wide diary and contributing to it as required.
* To compile agendas for and minute Executive Team meetings chaired by the CM&P and other such meetings as required.
* To arrange catering and refreshments for meetings and events arranged by the CM&P, as specified.
* To administer all travel arrangements and claims on behalf of the CM&P.
* To set up and maintain a comprehensive Schools-wide diary proactively collating information from different parts of the Schools on a timely basis and managing potential conflicts.
* To assist in the organisation of Schools-wide events (i.e. events, receptions, etc.) on behalf of the CM&P.
Safeguarding & Disclosure
King Edward’s School and King Edward VI High School for Girls are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants invited to interview will be required to provide proof of identity, preferably a birth certificate, although where this is not available, we will accept other forms of ID. Online searches will also be carried out for all shortlisted candidates, as required by Keeping Children Safe in Education. Successful candidates will be required to undergo an enhanced DBS check and other pre-employment checks. A copy of the School’s Recruitment, Selection and Disclosure Policy is available on the website www.kes.org.uk.
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