Description
Main Area of Responsibility
1. The provision of support and guidance on portfolio, programme and project management processes, procedures, tools and techniques. Support includes definition of portfolios, programmes, and projects; advice on the development, production and maintenance of business cases; time, resource, cost and exception plans, and the use of related software tools. Tracking and reporting of programme/project progress and performance are also covered, as is the capability to facilitate all aspects of portfolio/ programme/ project meetings, workshops and documentation
2. Assists with the compilation of project management reports. Maintains programme and project files from supplied actual and forecast data
Accountability
3. Maintaining and managing Hydra Plans
4. Approving weekly Hydra Time Sheets
5. Creating Hydra Codes in a timely manner to ensure timesheets can be entered
6. Running Weekly Time Sheet reports to capture missing or un-submitted Time
7. Supporting the Projects Managers by providing weekly/biweekly/monthly reports as per requirements
8. Preparing Month End Financials
9. Maintaining Project Holiday Trackers to ensure accurate view against projects
Regular contact with other Team Members in the UK to keep them informed of task progress. The role of the Project Administrator is to support the project governance and provide regular project and programme level reporting cycles such as weekly reports / monthly reports / monthly invoicing / Timesheet chasing as well as providing the Administration behind these reporting cycles ensuring they can happen in a timely and efficient manner
10. To support the project governance and provide regular project and programme level reporting cycles as agreed
11. To be able to schedule workload to meet deadlines
Qualifications & Experience
No formal qualifications are required however the role would benefit from:
12. Previous administration experience
13. Strong computer skills including familiarity with MS Office especially Word and Excel
14. Experience in working to strict deadlines, both individually and as part of a team
15. Understands the importance for detail and organisation and able to schedule workload to meet deadlines
16. Very good prioritisation skills
17. Methodical and thorough approach to work
18. Excellent communication skills and keep other members of the Team informed
Worker Type
Apprentice (Fixed Term) (Trainee)